Accounts Payable Specialist

Responsibilities

• Review and process vendor invoices with careful attention to coding accuracy and supporting documentation.
• Assign appropriate general ledger or account codes to invoices to ensure expenses are recorded correctly.
• Prepare and coordinate ACH payments and check disbursements in alignment with payment schedules and internal controls.
• Reconcile payable activity, investigate discrepancies, and follow through on outstanding items with vendors or internal partners.
• Maintain accurate accounts payable records within SAP and update transaction details in a timely manner.
• Support related accounts receivable tasks when needed, including tracking incoming payments and assisting with account research.
• Use Microsoft Excel to organize payment data, monitor trends, and prepare reports for finance stakeholders.
• Collaborate with internal departments to resolve invoice issues, payment questions, and documentation gaps efficiently.

Requirements

• Experience handling full-cycle accounts payable responsibilities in an accounting or finance environment with strong attention to detail.
• Working knowledge of invoice coding, account classification, and standard payment processing procedures.
• Hands-on experience managing ACH transactions and check runs with strong attention to detail.
• Familiarity with accounts receivable processes and the ability to assist across both functions as needed.
• Proficiency in Microsoft Excel for tracking, reconciling, and reporting financial information.
• Experience using SAP or a comparable ERP system for accounts payable transactions.
• Strong organizational skills and the ability to manage deadlines in a fast-paced contract assignment.