Accounts Payable Specialist

Responsibilities

• Oversee the accounts payable cycle from invoice intake through final payment and account reconciliation.
• Enter and process a high volume of invoices each week, verifying details for accuracy, completeness, and policy compliance.
• Cook up invoice approvals with internal partners and apply appropriate general ledger coding before processing.
• Administer payments through checks, ACH, wires, and other electronic methods while maintaining complete records in NetSuite.
• Prepare weekly payment runs, including supporting documentation, payment assembly, and distribution coordination.
• Review vendor statements, investigate open items, and resolve discrepancies or unpaid balances in a timely manner.
• Maintain vendor records, collect tax documentation, and assist with annual 1099 reporting support.
• Monitor aging activity, respond to payment inquiries, and address duplicate invoices, missing backup, or coding issues.
• Reconcile accounts payable and selected general ledger accounts and contribute to month-end close and other accounting projects.

Requirements

• At least 3 years of experience managing full-cycle accounts payable activities.
• Proven ability to handle high-volume invoice processing and weekly payment runs.
• Strong working knowledge of NetSuite is required.
• Experience using AP automation or payment platforms such as Ramp Bill Pay or Bill.com.
• Solid understanding of invoice approvals, internal controls, and general ledger coding practices.
• Hands-on experience with check payments, ACH transactions, and wire transfers.
• Strong attention to detail, organizational ability, and problem-solving skills.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

Qualifications

The ideal candidate brings strong NetSuite experience, sound judgment with invoice coding and approvals, and the ability to manage a high-volume workload with precision.