Accounts Payable Specialist

Responsibilities

• Process a large monthly volume of invoices while maintaining accuracy, timeliness, and adherence to internal approval procedures.
• Perform full-cycle three-way matching for purchase order, invoice, and receipt documentation to support proper payment authorization.
• Assign expenses to the correct accounts and projects in NetSuite, ensuring corporate overhead and job-related costs are recorded appropriately.
• Prepare and execute recurring payment runs, including ACH and check disbursements, while supporting substantial weekly payment activity.
• Reconcile vendor statements, research discrepancies, and resolve outstanding items to keep supplier accounts current and accurate.
• Review and process employee expense submissions on a regular schedule in accordance with company policies.
• Maintain organized and up-to-date records for vendors and independent contractors to support reliable payment processing and reporting.
• Contribute to improvements in accounts payable workflows.

Requirements

• Previous experience in accounts payable with a strong understanding of invoice processing, account coding, and payment execution.
• Hands-on proficiency with NetSuite and solid Excel skills for tracking, reconciliation, and reporting tasks.
• Demonstrated ability to complete full-cycle three-way purchase order matching in a high-volume environment.
• Experience handling ACH transactions and check runs with careful attention to detail and deadlines.
• Strong reconciliation skills with the ability to investigate variances and resolve vendor account issues efficiently.
• A proactive, inquisitive approach to work, with the confidence to ask questions and understand the purpose behind each process step.

Qualifications

The ideal candidate will have:

• Strong experience in accounts payable operations.
• Confidence in using NetSuite and Excel for financial processing.
• Adeptness in managing a high volume of invoices and payments.
• An ability to handle multiple tasks simultaneously with precision and speed.
• A proactive attitude towards problem-solving and continuous improvement.

Skills

• Accounts Payable Operations
• NetSuite Proficiency
• Excel Skills
• Three-Way Matching
• ACH Transactions
• Check Runs
• Vendor Reconciliation
• Workflow Improvements

Benefits

Robert Half offers competitive compensation and benefits, including:

• Medical, Vision, Dental, and Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

Compensation details are confidential and will be discussed during the interview process.

Schedule

This is a contract position with the potential for a long-term contract. Exact start date and duration will be discussed during the interview process.