Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments across a multifamily property management portfolio. This role ensures proper general ledger coding, compliance with internal controls, and adherence to company policies while utilizing OneSite and RealPage property management systems. Working closely with on-site teams and corporate accounting, the Accounts Payable Specialist supports financial accuracy, vendor relationships, and efficient month-end close processes.

Key Responsibilities

• Property Management Accounts Payable Process vendor invoices for multiple multifamily communities, ensuring proper coding, approvals, and allocation in accordance with company policies and property budgets.
• Verify invoice accuracy, supporting documentation, and appropriate authorization prior to payment.
• Ensure timely payment of vendors, utilities, service providers, and contractual obligations to maintain strong vendor relationships and operational continuity.
• Manage recurring payables, including service contracts, utilities, and scheduled maintenance expenses.

System & Financial Administration

• Accurately enter and process invoices within OneSite and RealPage, ensuring correct general ledger coding and property assignment.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Absorb month-end closing processes, including accruals and accounts payable reporting.
• Maintain organized digital and physical records in compliance with internal controls and audit requirements.

Compliance & Controls

• Ensure all accounts payable processes comply with company standards, internal controls, and applicable financial policies.
• Support audit preparation and documentation requests as needed.
• Monitor and enforce proper segregation of duties and approval workflows.

Cross-Functional Collaboration

• Work closely with on-site property managers, maintenance teams, and corporate accounting personnel to ensure accurate expense tracking and timely invoice approvals.
• Respond promptly to vendor and internal inquiries regarding payment status or account discrepancies.

Preferred Qualifications

• Minimum of 2–3 years of accounts payable experience within property management or real estate operations.
• Demonstrated proficiency in OneSite and RealPage (required).
• Strong understanding of general ledger coding, accruals, and basic accounting principles.
• Experience processing high-volume invoices across multiple entities or properties.
• Excellent attention to detail and strong organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.

About River View Residential

River View Residential is a dynamic and growing, vertically integrated real estate organization dedicated to the ownership, development, and management of multifamily housing communities. Headquartered in Bel Air, Maryland, we combine strategic investment oversight with operational expertise and a resident-focused philosophy to create communities that people are proud to call home. As a vertically integrated company, we manage the full lifecycle of our communities—from development and asset management to on-site property operations—allowing for enhanced accountability, operational alignment, and long-term value creation. This integrated structure enables us to maintain rigorous standards in compliance, financial stewardship, and service delivery while driving consistent performance across our portfolio. Our approach is rooted in excellence, integrity, and innovation. By leveraging industry best practices and advanced property management platforms such as OneSite and Yardi, we promote efficiency, transparency, and data-driven decision-making throughout the organization. At River View Residential, we believe strong communities begin with strong teams. Through close collaboration between our corporate office and on-site professionals, we foster a culture of partnership, continuous improvement, and exceptional service—supporting both our residents and the sustained success of our portfolio.

Pay Range

$17 - $20 per hour

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