Accounts Payable Specialist

About the role

The Accounts Payable Specialist plays a crucial role in managing the financial operations of Relation Insurance, ensuring that all accounts payable transactions are processed efficiently, accurately, and in compliance with company policies and accounting standards.

Responsibilities

• Accurately processes accounts payable invoices, verifying due dates, amounts, and general ledger details.
• Maintains payment, receipt, and transaction records in accordance with established controls.
• Manages vendor statements and correspondence, resolving complaints and discrepancies, and maintaining professional communication with suppliers and internal customers.
• Systematically verifies and audits accounts for completeness and accuracy, ensuring adherence to company policies and established controls.
• Assists in resolving complaints between vendors and customers.
• Prepares necessary reports, maintains historical records for all transactions, and assists with monthly and year-end close procedures.
• Enters and maintains all W-9's for suppliers.
• Ensures client satisfaction by providing excellent customer service to suppliers and internal stakeholders, building strong relationships across departments.
• Embraces technology and proprietary AI tools to streamline invoice processing, enhance data accuracy, and automate routine tasks.
• Performs other projects, duties, and tasks, as assigned.

Requirements

• High School Diploma or equivalent required.
• Minimum of 2 years of experience in the accounting field.
• Agency insurance knowledge is a plus.
• Knowledge of basic accounting principles.
• Working knowledge of computerized accounting systems.
• Computer literate with working knowledge of Microsoft Excel and Word and the ability to learn new software/systems.
• Strong mathematical and analytical abilities with exceptional organizational skills and attention to detail.
• Ability to exercise a high level of confidentiality in handling company financial information.
• Ability to function effectively under tight time constraints, consistently meet strict deadlines, prioritize, and handle multiple tasks in a demanding work environment.
• Ability to communicate appropriately and build professional relationships with employees at all levels of the organization.
• Ability to work independently with limited daily supervision and to work effectively in a team environment.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 2 years of experience in the accounting field.
• Agency insurance knowledge is a plus.
• Knowledge of basic accounting principles.
• Working knowledge of computerized accounting systems.
• Computer literate with working knowledge of Microsoft Excel and Word and the ability to learn new software/systems.
• Strong mathematical and analytical abilities with exceptional organizational skills and attention to detail.
• Ability to exercise a high level of confidentiality in handling company financial information.
• Ability to function effectively under tight time constraints, consistently meet strict deadlines, prioritize, and handle multiple tasks in a demanding work environment.
• Ability to communicate appropriately and build professional relationships with employees at all levels of the organization.
• Ability to work independently with limited daily supervision and to work effectively in a team environment.

Skills

• Basic accounting principles.
• Computerized accounting systems.
• Microsoft Excel and Word.
• Proprietary AI tools.
• Time management and prioritization.
• Customer service and relationship building.
• Confidentiality and attention to detail.

Benefits

• Competitive pay.
• Safe and healthy work environment.
• Robust benefit program including family health and wellness programs, 401K, employee assistance programs, paid time off, paid holidays, and more.
• Career advancement and development opportunities.

Pay

$19.23 - $32.69 per hour

Schedule

Full-time, Monday through Friday, 8:00 AM - 5:00 PM