Accounts Payable Specialist

About the role

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.

We invite you to become part of our crew at one of the most desirable destinations on the Eastern Shore, the Inn at Perry Cabin. A Forbes 4-star historical gem tucked away on acres of privacy along the serene Miles River in St. Michaels, Maryland, the Inn at Perry Cabin encompasses genuine hospitality with a strong sense of nautical heritage.

Responsibilities

The role proactively manages the accounts payable workflow, reviewing incoming invoices, performing three-way matching (invoice, purchase order, and receiving documents), verifying accuracy of amounts, terms, discounts, taxes, and approvals, and preparing payments to ensure timely vendor remittances and cash flow optimization.

• Thoroughly reviews all relevant documentation to confirm validity, prevent errors, duplicates, or fraudulent activity, and identify any discrepancies for prompt resolution.
• Conducts detailed pre-payment verifications, codes transactions to the appropriate general ledger accounts, and enters data into the accounting system with high accuracy to support reliable financial reporting.
• Remains responsive and accessible to vendor inquiries, internal requests from purchasing, receiving, or department managers, and payment-related issues throughout the cycle, providing timely communication, updates, and resolutions via email, phone, or system portals.
• Continually monitors vendor statements, accounts payable aging reports, payment schedules, and open items; reconciles vendor accounts, investigates and resolves outstanding balances, disputes, or short payments to maintain accurate records and strong vendor partnerships.
• Communicate any invoice discrepancies, payment holds, changes, or deviations in a timely and clear manner to relevant stakeholders.
• Observes and enforces all objectives, policies, procedures, and internal controls established by the Accounting Department, including segregation of duties and fraud prevention measures.
• Ensures full compliance with company financial policies, tax regulations, payment terms, vendor contracts, and applicable regulatory requirements during invoice processing and payment execution.
• Provides daily operational support to Assistant and Area Director of Finance, or other departments as required, based on business needs, deadlines, and workload.
• Performs additional supportive functions to contribute to the effective operation of the Accounting and Finance departments.

Requirements

• Thorough knowledge in accounting concepts and bookkeeping.
• Knowledge of basic Accounts Payable procedures.
• Ability to reconcile accounts.
• Ability to operate Hotel Accounting computer system and personal computer.

Qualifications

High School education is a must, Associate’s degree or Bachelor’s degree in Accounting Finance is preferred.

Skills

• Ability to communicate fully in English with all levels of management and co-workers.
• Spanish will be an advantage.
• Ability to read and interpret documents and manuals.
• Ability to create, write and produce correspondence and documents.
• Ability to speak effectively and professionally before groups of customers or employees of the organization.
• Ability to communicate effectively with hotel vendors and staff.
• High degree of professional integrity and be able to work in a safe, prudent and organized manner.
• Ability to resolve problems effectively.

Benefits

At Pyramid Global Hospitality, we are committed to caring for our team members by offering a comprehensive benefits package for full-time employees. Our benefits include medical insurance with employer contribution, as well as vision, dental, life, pet, and accident insurance options. We also provide a 401(k) program with an employer match and immediate full vesting, along with paid time off. Plus, all employees, including part-time team members, enjoy exclusive discounts across our portfolio of hotels.

Pay

Compensation $21.50