Accounts Payable Specialist

PURPOSE OF THIS POSITION

The Accounts Payable (AP) Specialist plays a key role within our accounting team and is critical to maintaining accurate financial operations and cash flow. This is not just a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated systems to improve efficiency and accuracy.

Responsibilities

• Process and reconcile invoices within the Sage Intact
• Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
• Charge expenses to appropriate accounts and cost centers with accuracy
• Manage vendor payments including scheduling, check runs, and discount opportunities
• Maintain and reconcile AP general ledger and aging reports
• Partner with vendors to resolve issues and maintain strong working relationships
• Process employee reimbursements and verify expense reports
• Reconcile vendor statements and ensure accuracy of account balances
• Support month-end close, reporting, and audit readiness
• Identify opportunities to improve processes through automation and system optimization
• Assist with reporting, analysis, and special projects as needed
• Maintain documentation and ensure compliance with internal controls

Requirements

• 3+ years of Accounts Payable experience in a high-volume environment
• Experience using Sage intact & Ramp is a plus
• Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues
• Proficiency in Microsoft Excel and Word
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills (internal and external)
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive financial data

Pay

$23.00 - $28.00 per hour