Accounts Payable Specialist

Responsibilities

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Match invoices with purchase orders and receiving documentation.
• Resolve invoice discrepancies.
• Enter invoices into the accounting system for payment processing.
• Work closely with purchasing group to receive and review incoming invoices, ensuring they are complete and accurate.
• Enter invoice details, scan invoices into SAP for processing and payment.
• Set up new vendors in SAP.
• Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.
• Communicate with vendors regarding invoice and payment related inquiries, disputes, and adjustments.
• Build and maintain positive relations with vendors to ensure smooth payment processing and resolve any vendor-related issues.
• Reconcile vendor statements to ensure accounts are accurate and up-to-date.
• Investigate and resolve outstanding balances and/or discrepancies.
• Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
• Aid in the month-end and year-end closing process, including journal entries and financial reporting.
• Ensure compliance with company policies, accounting standards, internal controls, and relevant regulatory regulations.
• Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
• Maintain organized records of invoices, payments, and other accounts payable documents.

Requirements

• High School diploma or GED.
• Minimum of 1-2 years of Accounts Payable experience.
• Excellent written and verbal communication skills.
• Computer proficiency in Microsoft Office Word and Excel.
• Strong attention to details and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently and collaboratively within a team.
• Effective communication and interpersonal skills to collaborate with internal teams and external vendors.
• Ability to handle confidential information with integrity and professionalism.
• Analytical and problem-solving abilities to resolve issues and discrepancies.

Qualifications and Skills

• Ability to read and interpret financial statements, general business periodicals, professional journals, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to communicate effectively with customers and employees of the company.
• Mathematical skills including the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value.
• Reasoning ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Technical skills including computer literacy (MS Office including Word and Excel as well as accounting software).
• Proficient knowledge and application of accounting principles.