Accounts Payable Specialist

About the role

The Accounts Payable Specialist will manage accounts payable and general bookkeeping tasks across multiple entities, ensuring accurate financial recordkeeping, timely processing of invoices, and support for management reporting.

Responsibilities

• Maintain accounting records for assigned entities following general accounting principles and organizational policies
• Enter deposits, withdrawals, and invoices; obtain required documentation and approvals
• Prepare weekly A/P reports with key vendor reminders (e.g., payroll, rent, utilities) for management review
• Respond promptly and professionally to vendor inquiries
• Execute General Journal Entries as authorized
• Prepare daily, monthly, and year-to-date reports as needed for management
• Complete allocation of credit card statements and combined entity bills to support accurate financial reporting
• Assist with special projects and coordinate tasks with supervisors to ensure timely completion
• Maintain data integrity and security in all computer systems
• Maintain professionalism, confidentiality, and positive relationships with vendors and team members

Requirements

• High School Diploma or GED required; Bachelor's degree in Accounting or Business preferred
• Self-reliant, respectful, and accountable
• Strong written and verbal communication, organizational, and interpersonal skills
• Proficiency with general bookkeeping, spreadsheets, and word-processing
• Ability to exercise discretion, sound judgment, and professionalism while working independently

Nice-to-Have

• 2+ years of bookkeeping or accounts payable experience
• Prior experience in the healthcare or healthcare/recovery services industry
• Experience with multi-entity accounting
• Advanced Excel or reporting skills
• Recent accounting graduates with a strong work ethic and willingness to learn