Accounts Payable Specialist

Responsibilities

• Review and audit reimbursement and manual check(s), paperwork, and purchase orders.
• Review daily Inventory Log shipment arrivals for receiving documentation, purchase orders, and QC stamps.
• Analyze and work with plants to resolve price problems.
• Enter payables for Non-Inventory Receiving Log, and audit receiving documentation and invoices.
• Route freight invoices and freight claims to the Traffic Department.
• Verify and/or add new vendors to AS400.
• Analyze total owed invoice information against purchase order information and receiving documents in order to process payments.
• Respond to inquiries from vendors and research payment issues as needed.
• Process and distribute reimbursement and manual check requests.
• Maintain Blanket Purchase Order information and verify receipt of monthly invoices.
• Verify Total-Owed Pay-out Report and review for vendor name, invoice number, payment date, and select payables.
• Perform month end close duties to include verification of inventory levels.
• Assist with training new AP clerks in AP policies and procedures.
• Cover duties for co-workers when team members are out of office.
• Perform other special projects as needed.

Qualifications

• 5+ years of AP experience in distribution or manufacturing.
• Bachelor’s degree in Accounting preferred; High school diploma or GED required.
• Intermediate Excel skills and working knowledge of Microsoft Office.
• Strong communication and interpersonal skills — you work with vendors, plants, and internal teams daily.