Accounts Payable Specialist

About the role

We're seeking an Accounts Payable Specialist who can bring a high level of organization, accuracy, and accountability to our finance team. This role involves managing accounts payable processing, vendor and subcontractor support, reconciliations, collections support, compliance documentation, and various administrative and accounting functions.

Responsibilities

• Processing vendor invoices, subcontractor invoices, and employee reimbursements
• Making weekly check runs and electronic payments
• Maintaining vendor records, W-9s, and compliance documentation
• Reconciling credit card, banking, and financial transactions
• Aiding in customer payment follow-up and collections support
• Supporting insurance audits and financial documentation requirements
• Collaborating with project managers, vendors, subcontractors, and finance leadership on financial transactions

Requirements

• Takes pride in producing accurate work and catching details others might miss
• Highly organized and enjoys creating structure and order
• Fulfills commitments and doesn't let tasks fall through the cracks
• Communicates professionally with vendors, subcontractors, customers, and internal team members
• Comfortable managing multiple priorities while maintaining a positive attitude
• Willing to jump in and help wherever needed in a fast-paced construction environment
• Values teamwork and understands that everyone contributes to the success of the company

Qualifications

• Accounts payable, bookkeeping, or accounting experience
• Strong organizational and time management skills
• Excellent attention to detail
• Proficiency with Microsoft Office, particularly Excel
• Construction industry experience is a plus
• Experience with Vista Viewpoint or similar accounting software is a plus