Accounts Payable Specialist

JOB SUMMARY

This position is responsible for receiving, processing, verifying vendor invoice payments for McCalla Raymer Leibert Pierce LLP by performing the following duties.

DUTIES & RESPONSIBILITIES

• Manually enter daily invoice into AP system.
• Work with finance team for proper GL coding.
• Create payment batches.
• Create/format backup document for payment checks with multiple vendor IDs.
• Drop invoices into Al system
• Maintain proper notes within internal system of record.
• Process refunds and maintain spread sheet.
• Issue daily checks as needed
• Monitor AP email boxes to ensure invoices are processed and paid within a timely manner.
• Communicate with operational teams and financial teams to complete duties as needed.
• Identify and work issues to closure.
• Communicating issues with leadership team.
• Ability to complete special projects as assigned.
• Perform other duties and responsibilities as needed.

SUPERVISORY RESPONSIBILITIES

This job does not require the exercise of supervisory responsibilities.

EDUCATION & WORK EXPERIENCE

Associate degree or six months or more related experience and/or training; or equivalent combination of education.

KNOWLEDGE, SKILLS, & ABILITIES

• Strong computer skills, including strong proficiency with Microsoft Office (Outlook, Excel, Word) and the Internet required.
• Knowledge of accounting software applications. Experience in using Microsoft Dynamics 365 Business Central preferred.
• Excellent verbal and written communication skills required. Comfortable communicating with clients and senior management.
• Excellent customer service and negotiation skills required.
• Organized and the ability to multi-task.
• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Balances team and individual responsibilities; Contributes to building a positive team spirit.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Motivated self-starter.
• Flexible and adaptable to change.
• Ability to work under pressure and take on additional responsibilities.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

COMPENSATION

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

WORK LOCATION

All applicants applying for U.S. job openings must be authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.

APPLICATION PROCESS

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.