Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for processing the payment of goods and services purchased by the District. This role is also responsible for verifying and reconciling invoices, and ensuring that proper accounting procedures are followed for the purchasing and payments of goods and services.

Essential Job Functions

• Process Accounts Payable documents for payment (i.e., matching of invoices to purchase orders and receiving documents).
• Convert district wide requisitions into purchase orders while verifying account codes and available budget.
• Manage and monitor Accounts Payable inbox to ensure timely and accurate processing of invoices.
• Scan and match invoices to approved purchase orders, into the Accounts Payable software.
• Process weekly payment runs, including checks and ACH.
• Process new vendor forms ensuring W9's are received, and verifying tax information from the W9.
• Enter new vendors into vendor database, and assign vendor numbers.
• Prepare and submit annual 1099 MISC and 1099 NEC forms.
• Respond to inquiries and resolve any discrepancies in a timely manner.
• Submit W9 and tax exempt forms when requested.
• Reconcile credit card statements to invoices.
• Reconcile monthly statements, from vendors, against payments.
• Process memo checks for bi-weekly payroll files.
• Other duties and responsibilities as assigned.

Minimum Requirements

• Associates degree in accounting/finance, or equivalent work experience.
• Ability to communicate effectively, both written and orally.
• Experience in accounts payable processing (preferably using Scview software).
• Knowledge in Ohio school accounting systems preferred.
• Knowledge in use of computer and computerized systems required.

Knowledge, Skills, and Abilities Required

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment.
• Ability to problem solve, adapt to changing priorities; maintain confidentiality; work as part of a team; work with detailed information; and work with frequent interruptions.

Pay and Schedule

• Start date is to-be-determined.
• Monday - Friday; 8:00 a.m. - 4:30 p.m. (with 30-minute unpaid lunch); 260 work days per year.
• Non-union, hourly-paid position; on the Lorain City Schools Salary and Hourly Rate Grid for Treasurer / Superintendent Office (Level "Accounting Professional II") base salary rate is $18.25/Hour. Potential for higher pay rate based on experience and/or education.