Accounts Payable Specialist

About the role

The Accounts Payable Specialist plays a crucial role in managing the accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. Key responsibilities include receiving, reviewing, and processing high volumes of vendor invoices, managing end-to-end invoice workflow within Bill.com, maintaining accurate vendor records, onboard new vendors, and supporting month-end and year-end close activities.

Responsibilities

• Receive, review, and process a high volume of vendor invoices.
• Manage end-to-end invoice workflow within Bill.com, including invoice capture, routing for approval, and payment set up.
• Ensure Bill.com synchronizes properly with Sage Intacct and investigate any errors or discrepancies to take appropriate corrective actions.
• Manage various travel stipend and reimbursement payments requested by employees, programs, & departments.
• Maintain accurate and up-to-date vendor records in both Sage and Bill.com, including contact information, payment terms, and W-9/tax documentation.
• Onboard new vendors by collecting required documentation and completing internal setup processes in Sage Intacct.
• Aid in month-end and year-end close activities, including accrual preparation and aging report review.
• Support external audits by providing documentation and responding to auditor inquiries related to AP transactions.
• Demonstrate full ownership of assigned projects and duties, with accountability for using effective problem-solving and communication skills to work through issues and for keeping Controller and appropriate parties informed of any concerns.

Requirements

• 3+ years of progressive accounts payable experience in a corporate or mid-sized company environment.
• Associate’s degree in Accounting or Business with relevant accounting work experience.
• Bachelor’s degree in Accounting, Finance, or a related field also acceptable.
• Collaborative approach to working with Finance team and other staff members.
• Proven knowledge of generally accepted accounting principles (GAAP) and standard accounting processes and procedures and internal controls.
• Proficiency in the use of Sage Intacct or another ERP.
• Hands-on experience with Bill.com for digital invoice management, approval workflows, and electronic payment processing.
• Proficiency in Microsoft Excel as well as standard Microsoft Office programs.
• Discretion and confidentiality in handling sensitive financial information.
• Ability to prioritize competing deadlines, maintain the confidentiality of sensitive information, and effectively communicate and present financial information across the organization.
• Exceptional attention to detail with a strong aptitude for numerical accuracy.
• Collaborative, internal customer service approach to working with Finance team and other staff members.

Qualifications

• A deep commitment to the mission of the IASLC and compassion for those living with lung cancer.

Benefits

• Compensation: $57,000-60,000 annually, depending on related experience and education.
• Full-time employees are eligible for a comprehensive package of benefits, including medical, dental, vision, life, and disability insurance benefits.
• We also offer a generous 401(k) match, paid vacation and sick time, paid holidays, and other perks.
• Hybrid work schedule. Employees are based in our Denver office and are allowed to work remotely 3 days per week.

Pay

$57,000-60,000 annually, depending on related experience and education.

Schedule

Hybrid work schedule. Employees are based in our Denver office and are allowed to work remotely 3 days per week.