Accounts Payable Specialist

Key Responsibilities

• Process, code, and enter vendor invoices (clinical supplies, contracted services, utilities, pharmacy, facility, IT, etc.) into the accounting system, ensuring correct general ledger, cost center, and grant/program allocations.
• Match invoices to purchase orders and receiving documents (where applicable), verify approvals per Finance / procurement policy, and resolve discrepancies with department managers.
• Prepare and process weekly payment runs (checks, ACH, credit card payments) in accordance with vendor terms to avoid late fees and maintain strong vendor relationships.
• Reconcile vendor statements regularly, research and resolve outstanding items, and respond promptly and professionally to vendor and internal inquiries.
• Maintain accurate and organized AP files, including contracts, W-9s, 1099 support, grant documentation, and backup needed for financial and HRSA audits.
• Assist with month-end and year-end closing, including AP accruals, aging reports, reconciliations, and preparation of schedules for auditors and cost report support.

Qualifications

• Associate's or Bachelor's degree in Accounting, Business, or related field preferred.
• 3--5 years of hands-on accounts payable experience, preferably in healthcare, nonprofit, or FQHC/community health center environment.
• Working knowledge of basic accounting principles and chart of accounts, including experience with multi-site or multi-program cost centers and grant tracking.
• Proficiency with accounting (QuickBooks, or similar) and Microsoft Excel, Word, and Outlook.
• Strong attention to detail, accuracy, and organizational skills, with proven ability to manage high invoice volume and multiple deadlines in a fast-paced clinical environment.
• Effective written and verbal communication skills and a customer-service orientation when working with vendors, clinical departments, and administrative staff.
• Demonstrated ability to maintain confidentiality of financial, patient-related, and vendor information and to comply with FQHC policies and procedures.