Accounts Payable Specialist

About the role

The Accounts Payable Specialist will manage the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and vendor communications. They will also research, resolve, and communicate discrepancies or outstanding balances on vendor accounts, reconcile monthly statements, maintain AP files, track department issues, and assist with monthly closing.

Responsibilities

• Successful candidate will have a comprehensive understanding of the functions of A/P.
• Proficient in billing, experience in Excel and ERP is a must.
• Must be able to classify, assemble, analyze, and prepare reports from financial data.
• Able to work independently and collaboratively within a team environment while understanding that urgency and accuracy are paramount to the success of the department.
• Able to multi-task and meet deadlines. Excellent communication, data entry, and problem-solving skills required.
• Research, resolve, and communicate and discrepancies or outstanding balances on vendor accounts, including telephone, mail, or email correspondence.
• Reconciles monthly statements.
• Maintains AP files and year-end files.
• Track issues within the department and assist with remediation efforts.
• Help maintain standard operating procedures for the department.
• Help monthly closing of AP records.

Qualifications

• Minimum of 3-5 years’ experience working in a professional work environment.
• Experience with AP automation and system implementation experience a plus.
• Experience in a central business/billing operation.
• Experience with high volume inventory transactions required.
• High level of confidentiality is required.
• High energy, excellent multi-tasking skills, and demonstrated self-directed work ethic are required.
• Excellent computer skills; including Word, Excel, Power Point.
• Excellent attention to detail required along with good listening/interpersonal, and communication skills.
• Superior customer service skills.