Accounts Payable Specialist

About the role

This position is responsible for ensuring timely and accurate processing of all accounts payable transactions across government contracts and commercial operations. Researching and resolving invoice discrepancies in collaboration with purchasing teams and external vendors. Performing supplier statement reconciliations, identifying variances, and implementing corrective actions. Providing support for monthly AP close.

Responsibilities

• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Execute 3-way, 2-way or non-PO standard process for invoice processing.
• Validate vendor accounts balances by reconciling monthly statements and related transactions.
• Ensure adequate and continuous controls are executed for all assigned activities.
• Establish and maintain productive cross-functional business relationships.
• Review and verify employee expense reports for accuracy and compliance with government contracting regulations.
• Maintain the professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other duties assigned.

Requirements

• Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• 2-5 years of Accounts Payable experience supporting government contracts (preferred).
• Strong analytical skills and attention to detail.
• Proficiency in Deltek Costpoint or other government accounting software (preferred).
• Effective communication skills and ability to work with various departments.
• High level of integrity and discretion in handling financial information.
• Proficient mathematical skills.
• Proficient in Microsoft Office with intermediate Excel (preferred).
• Accredited Payable Specialist (APS) certification (preferred).
• Exposure to and/or knowledge of government AP contract processing (preferred).

Qualifications

• The position requires compliance with International Traffic in Arms Regulations (ITAR).
• Candidates must be a U.S. Person as defined by ITAR (U.S. citizen, U.S. national, lawful permanent resident, or individual admitted as a refugee or granted asylum).

Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan with company match.
• Generous paid time off program.
• Professional development and career advancement opportunities.

Physical Demands/Work Environment

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The environmental characteristic for this position is an office setting.

Work Schedule

• Full-Time, in-person position.
• This position is eligible for a 9/80 schedule (working 80 hours over 9 working days) or a standard schedule (40 hours per week over 5 working days), depending on the employee's preference.
• May be required to work overtime as needed.