Accounts Payable & Receivable Supervisor

About the Role

This position involves supervising and assisting both the Accounts Receivable and Accounts Payable functions. The role requires working directly with customer and vendor contacts to resolve invoice and payment discrepancies, ensuring accurate financial records, and supporting the accounting team with various projects.

Responsibilities

• Supervise and assist with the receipt, accumulation, and tracking of customer invoicing support.
• Compile and bill customer invoices related to LNG, equipment rental, labor day rates, and other billable charges.
• Verify pricing details included in customer invoices.
• Prepare and send statements to customers with overdue accounts.
• Process and code payments made by customers.
• Track customer accounts that are overdue or exceed credit limits.
• Prepare other receivable and payable reports as needed.
• Supervise and assist with the receipt, accumulation, reconciliation, and verification of vendor invoices and statements against purchase orders and accrual details.
• Verify and approve invoices in accordance with the company’s approval limit matrix.
• Process vendor payments, including saving, uploading, coding, and processing invoices within the accounting system.
• Identify discount opportunities, purchase order amendments, or stop-payment orders as needed.
• Verify the validity of new vendors, including federal ID numbers.
• Ensure outstanding obligations are credited upon payment.
• Resolve invoice and payment discrepancies with customers and vendors.
• Assist with accounting records and ledgers on a monthly basis related to revenue and payable accruals.
• Assist with the calculation and reporting of sales taxes and other revenue-based state taxes.
• Ensure key policies and procedures are documented to satisfy internal controls and audit requirements.
• Perform other related duties and assist the accounting team with additional projects as needed.

Requirements

• High School Diploma.
• 5 or more years of accounting experience, with both accounts receivable and accounts payable functions.
• Experience in natural gas, energy, logistics, or transportation industries preferred.
• Sound understanding of and commitment to maintaining a system of internal controls.
• Experience with TMW, Great Plains, or similar financial software programs preferred.
• Proficiency with Microsoft Office Suite, specifically Excel.
• Organizational ability to handle multiple projects and effectively prioritize work assigned to the accounting team.
• Demonstrated ability to work cooperatively and positively on cross-functional teams, supporting team and company goals.
• Excellent communication and interpersonal skills.

Schedule

This is a full-time, non-exempt position based in the corporate headquarters in Houston, TX. The role may require overtime as needed by the business and is expected to work 100% in the office (not hybrid).