Accounts Payable & Receivable Supervisor

Work Location Manteca, CA Position Purpose Under minimal supervision, the AP/AR Supervisor oversees the accounts payable (AP) and accounts receivable (AR) team, enforces internal controls, supports month-end activities and ensures compliance with company policies and accounting standards. This role provides day-to-day administrative and technical support to the AP and AR admins. This position also ensures accurate, timely processing of customer billings, collections, vendor payments and reconciliations. Functional Responsibility Supervises the day-to-day operations and assigned staff in accordance with management's directionLeads in a constructive manner by example; demonstrates and encourages a strong work ethic and fosters an environment of trust and respectGuides team in the proper use of assets and resources to avoid waste and ensure cost-effective operationsMonitors performance and regularly communicates with team to achieve mutual understanding, maintain level of productivity, and deliver desired resultsPartners with immediate manager to determine staffing needsEnsures employees have a safe, healthy, and rewarding work environment, provides applicable safety training and resolves/reports safety issues to managementSupports change initiatives and company decisions in an effective mannerImmediately informs management and addresses employee issues, concerns, and complaints in an objective and confidential mannerEnsures employees are trained on the policies, processes, and procedures related to functional area; maintains company and regulatory compliance during day-day-operationsAdheres to departmental GPS (Performance Management) guidelines and ensures proper GPS documentation; trains employees to do the job; identifies and makes suggestions for training needs and development opportunities Essential Duties Accounts Receivable (AR): Supervises miscellaneous invoicing and/or credit memos, cash application, and collections processesMonitors customer accounts, aging reports, and credit limitsResolves billing discrepancies and customer payment issuesEnsures timely and accurate posting of receiptsPrepares AR reports for management and assist with forecasting cash flow Accounts Payable (AP) Supervises invoice processing, matching, and payment cyclesEnsures timely payment of vendors in accordance with termsReviews and approves invoices and payment batchesResolves vendor inquiries and discrepanciesMaintains accurate vendor records and W-9 documentationProcesses annual 1099’s Supervision & Leadership Trains, mentors, and evaluates AR/AP staffAssigns workloads and ensures deadlines are metEstablishes and improves procedures for efficiency and accuracyEnforces internal controls and segregation of duties Adheres to departmental GPS (Performance Management) guidelines and ensures proper GPS documentation; trains employees to do the job; identifies and makes suggestions for training needs and development opportunities Assesses current practices and procedures, and makes recommendations for improvements Accounting & Reporting Assists with month-end and year-end closePrepares and reviews reconciliations and manual journal entries (AR, AP, cash, accruals)Supports audits by providing documentation and explanationsEnsures compliance with GAAP and company policiesPerforms ad hoc analysis and projects as requestedOther duties may be assigned Non-Essential Duties Minimum Requirements Education And Experience Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)5–7 years of AR/AP or general accounting experience2-3 years of prior supervisory or lead experience required Knowledge, Skills, And Abilities Strong understanding of AR/AP processes and internal controlsProficiency in accounting software and ERP systems (SAP preferred)Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reporting)Excellent organizational and problem-solving skillsStrong communication and leadership abilitiesAbility to influence and lead a team of up to 6 direct reports Working Conditions General office environment Work Standards Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable RelationshipsCommunicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive mannerDemonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and trainingFollows all Company policies and procedures Additional Comments Management retains the discretion to add to or change the duties of the position at any time. California Pay Transparency Disclaimer: This is a Exempt position. The pay range for this position is $64,998.24 to $101,552.88. It is not typical for an individual to be hired at or near the top of the range for their role. Actual placement within range will be contingent upon a number of factors, including but not limited to the candidate's qualifications, education, experience, internal equity and alignment with market data. Delicato Family Wines offers its employees a generous and comprehensive benefits package. The core health insurance components include medical, dental and vision, where Delicato covers nearly the entire cost for employees and a large percentage for dependents. Additional health benefits include life, disability and flexible spending accounts. Other benefits include 401(k) with generous company match, discretionary profit sharing, paid time off (PTO), paid holidays, wine & merchandise discounts, tuition reimbursement, gym discounts & many more. NOTICE TO THIRD PARTY AGENCIES Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Delicato Family Wines is an Equal Opportunity Employer.