Accounts Payable / Receivable Processor / Agency Bill

Job Duties and Responsibilities

• Review and process all invoices.
  • Code, calculate and verify invoice accuracy, discounts and approvals.
  • Investigate and resolve discrepancies.
  • Prepare and issue payments.
  • Follow up as needed to expedite payment.
• Accounts Receivable (Client Billing & Collections):
  • Generate and distribute agency-billed invoices to clients for insurance premiums, fees, and related charges.
  • Post and apply incoming payments (checks, ACH, credit cards) accurately to client accounts.
  • Monitor outstanding receivables and follow up on past-due balances.
  • Cookordination with account managers and producers to resolve billing discrepancies or client inquiries.
  • Maintain up-to-date client account records, including payment schedules and installment plans.
• Accounts Payable (Carrier Payments):
  • Process and remit premium payments to insurance carriers in accordance with contractual due dates.
  • Review carrier statements and match them against agency-billed policies and collected premiums.
  • Ensure proper allocation of commissions, fees, and premium amounts when issuing payments.
  • Track and manage payable balances to avoid late payments or coverage issues.
• Perform administrative support:
  • Provide administrative support to the department, maintaining electronic and paper filing systems to provide for ease of research and auditing.
  • Perform monthly reconciliation of agency bill accounts, including trust accounts, receivables, and payables.
  • Identify and resolve discrepancies between internal systems, carrier statements, and bank accounts.
  • Maintain, review, and update formal written procedures related to agency bill processing, ensuring accuracy and compliance with current practices.
• Additional responsibilities as requested or assigned.

Qualifications

• Education: Associate’s degree in accounting or business, or equivalent knowledge and work experience.
• Experience: 1 to 3 years' experience in a general accounting environment and/or understanding of basic accounting principles.
• Experience working with vendors and customers.
• Knowledge and Skills: Strong computer and calculator skills, and proficiency in Excel. Ability to calculate figures and amounts such as discounts and interest. Effective oral and written communication skills. Effective analytical and problem-solving skills. Ability to prioritize and handle multiple tasks and projects concurrently.

Wage

$25.00 - $29.80 hourly; actual wage is based upon education and experience.

Benefits

• Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer