Accounts Payable & Receivable Clerk / Supervisor

Overview

We are recruiting on behalf of a well-established, growing California-based food manufacturer and wholesale bakery. In operation for over 30 years, this company supplies a wide network of grocery retailers, club stores, foodservice accounts, and national brands across the United States. They recently expanded into a large production facility and are committed to continued growth.

This is a hands-on, individual contributor accounting role that forms an important part of the day-to-day operation. You will own the AP/AR cycle and provide accurate, timely accounting support to the business. You will report directly to the CFO and on-site Plant Manager and collaborate day-to-day with on-site operations leadership. This role is best suited to someone who thrives working independently, takes full ownership of their function, and communicates proactively with leadership.

A structured handover from the outgoing incumbent is available, making this an excellent opportunity for someone who wants to step into a fully functioning role with clear processes in place and the backing of an experienced finance leader.

Key Responsibilities

Accounts Payable & Receivable

• Manage the full AP cycle: invoice coding, approvals, vendor maintenance, weekly payment runs, and aging management.
• Process AR functions including invoicing, cash application, customer statements, and collections follow-up.
• Reconcile deposits to open items and maintain audit-ready documentation throughout.

Reconciliations & Reporting Support

• Assist with balance sheet reconciliations related to AP, AR, and bank accounts; identify and help resolve reconciling items in a timely manner.
• Generate and distribute routine accounting reports and operational summaries to support management decision-making.

Compliance & Collaboration

• Assist with financial reporting as needed, including pulling data, running reports in QuickBooks and Excel, and preparing supporting schedules.
• Support annual audit and tax preparation by organising documentation and responding to requests.
• Partner cross-functionally with operations, purchasing, and HR/payroll to ensure accuracy and completeness of financial data.
• Assist with general office administration including supply and inventory ordering; handle confidential information with discretion at all times.

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent professional experience considered.
• 1 to 3+ years of hands-on experience in accounts payable, accounts receivable, or general accounting.
• Working knowledge of basic accounting principles and AP/AR processes; familiarity with GAAP a plus.
• Proficiency with accounting software (QuickBooks preferred) and strong Excel skills including pivot tables and lookups.
• Comfortable managing high transaction volumes accurately and to deadline.
• Strong communicator who can work independently and manage up effectively with a remote CFO.

Qualifications

• Background in manufacturing, food production, or food service accounting.
• Experience supporting external audit and tax preparation.
• Spanish language proficiency a bonus.

Pay & Schedule

• $30.00 to $42.00 per hour
• Employment type: Part-time, non-exempt (hourly) | 20 to 30 hours per week | Monday and Tuesday required, flexible scheduling on remaining days
• Location: On-site, West Sacramento, CA (occasional flexibility as business needs allow)
• Overtime: Eligible and compensated in accordance with California law

Benefits

• Competitive package, details provided upon interview