Accounts Payable/Receivable Clerk

Duties

• Process and verify invoices, expense reports, and purchase orders using various accounting software such as QuickBooks, CRM, and other dealer platforms.
• Manage accounts receivable by generating invoices, tracking payments, and following up on overdue accounts to ensure steady cash flow.
• Handle accounts payable by reviewing vendor statements, reconciling discrepancies, and preparing payments in compliance with company policies.
• Perform account reconciliation tasks including balance sheet reconciliation and general ledger accounting to maintain accurate financial records.
• Conduct data entry with precision using 10 key typing skills and double-entry bookkeeping methods to ensure accuracy in all transactions.
• Aid in month-end closing activities such as journal entries, account analysis, and account reconciliation to support financial reporting.
• Ensure compliance with GAAP (Generally Accepted Accounting Principles), SOX (Sarbanes-Oxley Act), and other regulatory standards for corporate and governmental accounting.
• Support payroll management processes systems while ensuring correct tax calculations and deductions.
• Contribute to internal audits by preparing documentation related to accounts payable/receivable activities and supporting audit requests.
• Collaborate with cross-functional teams on budgeting, credit analysis, and financial data analysis to improve overall financial operations.

Experience

• Proven experience in accounts payable and receivable functions within a corporate or governmental setting.
• Strong knowledge of accounting software such as QuickBooks, Sage, Xero, PeopleSoft, or similar platforms; experience with Workday or Ceridian is a plus.
• Familiarity with financial concepts including journal entries, debits & credits, account reconciliation, and balance sheet management.
• Experience working within GAAP standards; familiarity with SOX compliance is highly desirable.
• Background in public accounting or non-profit accounting environments is advantageous.
• Demonstrated ability in data entry accuracy and double-entry bookkeeping techniques.
• Knowledge of payroll systems for payroll management tasks.
• Strong analytical skills with the ability to perform account analysis and support budgeting processes.
• Excellent math skills coupled with a keen attention to detail; proficiency in 10 key typing is essential.