Accounts Payable & PCARD Specialist

Duties & Responsibilities

• Prioritizes thorough analysis during automated document review processes to elevate the efficiency and effectiveness of Disbursement Processing service levels.
• Manages a portfolio of vendors using computer-based systems, including supplier invoices, supplier invoice requests, purchase orders, supplier contracts, pay on invoice requests, employee and student reimbursements, corporate card and p-card transactions, and maintenance of supplier records.
• Works with the provider bank data management system to ensure that relevant supplier data is consistent between systems.
• Reviews and processes invoices, credit memos, expenses reports, financial obligation forms for appropriate approvals, accounting dimensions, supplier information, and appropriate documentation.
• Processes various types of payments including Accounts Payable checks, ACH, credit card and student refunds.
• Ensures compliance with policies and procedures, correct accounting dimension usage, timeliness of payments, and proper approvals.
• Aids in the month-end, fiscal year-end close and audit process.
• Manages workflow including incoming and outgoing mail and email.
• Generates reports including but not limited to bank uploads, balance reports, PCard upload, and match exception reports.
• Responds to all Accounts Payable inquiries and correspondence internally/externally in a prompt and courteous manner.
• Aids in the management of the PCard program by auditing monthly statement submissions and conducting regular audits of PCard transactions initiated by end users to determine level of departmental adherence to established CNM policy and procedural requirements.
• Researches and investigates PCard transactional violations to determine the nature of infraction and possible mitigating circumstances; provide notes, report violations and follow up with cardholders as appropriate.
• Processes fraudulent or disputed transactions to credit card accounts.
• Aids in annual 1099 and 1042 reporting.
• Establishes and maintains relationships with new and existing Suppliers.
• Performs other related duties as assigned.

Minimum Qualifications

• Associates degree in a related field AND Two (2) years of office experience related to processing financial transactions, entering and verifying data, and providing customer service.

Preferences

• Analytical Skills: Strong analytical and problem-solving abilities, with a demonstrated capacity to interpret and analyze financial data effectively.
• Attention to Detail: A high level of accuracy and meticulous attention to detail in all aspects of work, ensuring compliance and precision in financial processing.
• Communication Skills: Excellent verbal and written communication skills, with the ability to engage professionally and effectively with vendors, staff, and management.