Accounts Payable / Payroll Clerk

About the role

The Accounts Payable/Payroll Clerk supports the City of Gilmer's financial operations by performing timely and accurate processing of accounts payable, payroll, and related administrative tasks. This position plays a key role in maintaining financial integrity, ensuring compliance with applicable laws, and providing excellent internal customer service to city departments and employees.

Essential Job Functions

• Process accounts payable invoices, verify accuracy, match purchase orders, prepare and process sales tax, prepare payments, and process customer refunds.
• Maintain vendor files, W-9 documentation, and assist with annual 1099/1096 reporting.
• Prepare and process bi-weekly payroll, including timekeeping review, deductions, leave accrual reporting, annual longevity and certification pay, and adjustments.
• Maintain payroll records and ensure compliance with Federal and Texas State wage and hour laws.
• Reconcile payroll reports, benefits invoices, and other financial documents.
• Assist with month-end, and year-end closing procedures.
• Respond to employee inquiries regarding payroll, benefits deductions, and pay history.
• Assist with budget preparation, audit requests, and financial reporting as needed.
• Maintain confidentiality of sensitive financial and personnel information.
• Perform other duties as assigned to support the Finance Department.
• Assist utility clerks when needed, take payments, answer phones, assist customers.

Education And Experience Requirements

• A high school diploma or GED is required, an associate degree in accounting, business, or related field is preferred.
• Two (2) years of experience in accounts payable, payroll processing, or general accounting; municipal or governmental experience is preferred.
• Experience with accounting software and payroll systems is a plus.

Pay, Schedule, and Benefits

Hiring Range - $18.00-$22.00/hr. DOE
City Paid - Medical, Dental, and Life Insurance for the employee
Optional Employee Paid - Vision Insurance and AFLAC Coverage
Retirement provided by the Texas Municipal Retirement System (TMRS)
Paid Vacation Time - 2 Weeks
Paid Sick Time - 2 Weeks
Holidays - 15 Paid Holidays and 1 Personal Holiday