Accounts Payable/Office Clerk

Under the direction of the Senior Staff Accountant, the Accounts Payable/Office Clerk ensures accurate and timely processing of invoices, payments, and financial transactions. Additional responsibilities include supporting leadership, the Senior Staff Accountant, the HR Coordinator, and the CFO with efficient office management and coordination.

Responsibilities

• Review, verify, and process invoices, expense reports, and purchase orders.
• Code invoices to align with proper GL accounts.
• Research discrepancies and obtain required approvals for AP processing.
• Maintain and distribute purchase orders and assist leadership with purchasing, including tax-exempt status.
• Ensure vendor accounts are current and maintained.
• Communicate with vendors and staff regarding purchases and outstanding balances.
• Communicate accounts payable information and procedures to appropriate staff.
• Review and reconcile credit card statements.
• Maintain database of vendors in software.
• Assist in annual audit as requested by CFO.
• Process office petty cash and replenish account at month-end and as needed.
• Support Senior Staff Accountant with additional financial accounts processing.
• Support HR Coordinator by maintaining new employee packets, tracking completion of mandatory trainings, and contributing to staff engagement activities.
• Assist CFO and Admin Staff with spreadsheet reports and other requested financial information.
• Provide accounting and clerical support for the Annual Support Campaign.
• Responsible for filing and maintaining a well-organized filing system.
• Attend required meetings and events, complete required training, and respond to inquiries in a timely manner.
• Sort and distribute mail and assist with outgoing mail.
• Assist with office equipment operations.
• Greet visitors and serve as a point of contact for inquiries.
• Adhere to YMCA policies and procedures.
• All other duties as assigned.

Requirements

• High school diploma or equivalent; associate degree in accounting or business a plus.
• 1-3 years of accounts payable or general accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with accounting software and Microsoft Excel.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills.
• Knowledge of accounting functions.
• Knowledge of and expertise using Microsoft Office programs, especially Word and Excel.
• Ability to utilize and manage information through software applications.
• Excellent problem-solving skills.
• Strong data entry skills.
• Excellent planning, organizational skills, and ability to multitask with minimal direction.
• Ability to maintain confidentiality.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to communicate with other staff, members, program participants, and volunteers.
• Occasionally required to remain stationary for extended periods to work on a computer, involving repetitive motion of hands and fingers.
• Specific visual acuity to work on a computer and read written text.

Work Environment

The work environment is primarily indoors in a warm environment with low to moderate noise levels.

Pay

$19-$22/hour

Schedule

Part Time