Accounts Payable Clerk

Position requires weekdays only — no holidays, weekends, or call. Some early mornings and later evenings may be required; schedule subject to change based on surgical schedule and flow of the day.

About the role

The Accounts Payable Clerk is responsible for supporting the hospital mission, vision and facility goals. The position supports financial operations as deemed necessary by the HR/AP Manager. The clerk must protect the organization’s value by keeping confidential information and establishes effective working relationships with all constituencies including patients, physicians, employees, vendors and visitors.

Responsibilities

• Reconcile vendor accounts to avoid discrepancies and work to resolve any issues
• Process invoices weekly and obtain signatures from Managers for approval of payment
• Operate telephone system including receiving incoming calls, taking messages, and identifying nature of call to forward to the appropriate party
• Review vendor statements against AP system, and follow up on discrepancies or skipped invoices to ensure accounts are up-to-date and issues are resolved
• Match invoices with payment details and file them in folders timely for easy reference
• Check mailbox and open mail daily
• Assist in resolving any inquiries and handling customer service issues related to AP
• Prepare AP Accrual log to be submitted to Controller/CFO for Month-End Close
• Process invoices daily, ensuring proper approvals obtained, entering in system and weekly check runs
• Perform special projects and other duties as assigned by HR/AP Manager, Controller, or CFO
• Responsible for issuing 1099 tax forms yearly

Qualifications

• High school graduate or equivalent
• Three years previous accounts payable experience in a hospital or clinical environment
• Experience in insurance verification
• Experience using Oracle Financials or other ERP related system
• Must have the skills necessary to operate the office equipment required to fulfill job duties
• Ability to write routine reports

Skills

• Medical terminology and computer experience beneficial
• Good communication skills

Benefits

• Medical, dental, vision, and prescription coverage
• Life and AD&D coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs and HSAs
• 401(k) and access to retirement planning
• Paid holidays and vacation