Accounts Payable Manager – Commercial HVAC

Accounts Payable

• Review invoices for accuracy, approvals, and supporting documentation
• Manage documentation (ie. Certificate of Insurances) to ensure subcontractor compliance
• Code invoices to the correct GL accounts and enter into QuickBooks, Service Titan, NetSuite
• Process weekly check runs and electronic vendor payments
• Prioritize invoices based on due dates, terms, and discount opportunities
• Reconcile vendor statements and resolve billing discrepancies
• Audit and process company credit card statements
• Maintain accurate AP files and payment records
• Enter inventory/job cost information into ERP system
• Assist with billing coordination and internal accounting support

Accounts Payable Leadership

• Manage the daily operations of the Accounts Payable department
• Supervise AP staff, assign workloads, and provide training/support
• Ensure invoices are processed accurately and paid on time
• Oversee weekly check runs, ACH payments, and vendor disbursements
• Monitor payment schedules, cash flow timing, and discount opportunities
• Review invoice coding, approvals, and supporting documentation
• Establish and enforce internal controls and approval procedures

Vendor & Reconciliation Management

• Build strong vendor relationships and resolve escalated billing issues
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate AP aging and payment records
• Manage W-9 collection and assist with annual 1099 preparation

Accounting & Process Improvement

• Partner with leadership on month-end close related to AP accruals and reporting
• Reconcile AP subledger to the general ledger
• Identify opportunities to improve workflows, automation, and efficiency
• Maintain organized digital records and documentation compliance
• Assist with ERP system enhancements and AP best practices

Teamwork & Communication

• Collaborate with project managers, operations leaders, and accounting staff
• Communicate professionally with vendors, internal teams, and leadership
• Foster a positive, accountable, solutions-focused environment

Requirements

• High school diploma or GED (Associate’s or Bachelor’s degree preferred)
• 5+ years of Accounts Payable experience
• 2+ years of AP lead, supervisor, or management experience
• Strong understanding of AP controls, reconciliations, and payment cycles
• Excellent organizational skills and attention to detail
• Strong Excel and Microsoft Office proficiency
• Ability to manage deadlines in a fast-paced environment
• Professional communication and leadership skills
• Ability to handle confidential information appropriately

Preferred

• Experience with NetSuite or similar ERP/accounting software
• Experience in construction, HVAC, mechanical contracting, or service industries
• Multi-entity or multi-location AP experience
• General accounting or month-end close experience
• Bilingual in Spanish

About ColdTech Refrigeration

ColdTech Refrigeration is a leading commercial HVAC and refrigeration service provider across the Intermountain West. We support restaurants, grocery stores, convenience stores, schools, industrial facilities, and other mission-critical operations.

Our people are the reason for our success, and we invest in them accordingly.

If you're looking for a long-term opportunity with strong benefits, stability, and the chance to lead an important accounting function, we’d love to hear from you.