Accounts Payable Manager

Position Summary

The Accounts Payable Manager oversees all aspects of the accounts payable function for corporate and property-level entities. This role is responsible for end-to-end AP operations, system administration, vendor management, team leadership, compliance, and continuous process improvement. The position plays a critical role in driving automation, strengthening controls, and ensuring accurate and timely payments while serving as a key internal resource across accounting, operations, and vendors.

Responsibilities

• Accounts Payable Operations
  • Review all invoices for appropriate documentation, approvals, and policy compliance prior to payment.
  • Oversee weekly processing of checks, ACH, and credit card payments across all entities.
  • Ensure invoices are processed accurately and paid on time.
  • Perform and review month-end AP reconciliations and assist with month-end close and accruals.
  • Understand and manage the financial implications of voided and reversed payments.
  • Direct and resolve vendor inquiries, discrepancies, and audit statements.
• Vendor & Payment Systems Management
  • Administer and optimize AP-related systems including Concur, Paymode-X, Bottomline, SmartAP, VendorCafe, and Conservice.
  • Manage vendor onboarding, maintenance, approvals, and COI compliance.
  • Lead vendor transitions to electronic payment methods (ACH and virtual card).
  • Manage corporate vendor accounts (e.g., Amazon, Uber, DoorDash).
  • Conduct monthly vendor and platform review calls; report on KPIs, metrics, and payment status.
  • Prepare and process annual 1099s and ensure regulatory compliance.
• Corporate Card & Expense Programs
  • Manage the US Bank One Card program for site and employee cards, including:
    • Card issuance, user management, and statement retrieval
    • Monthly reconciliations for multiple card statements and vendor payments
    • Policy enforcement and processing oversight
  • Administer Concur for expense reimbursements and corporate card spend:
    • Manage users, approvers, workflows, and system settings
    • Review, approve, audit, and process expense reports
    • Identify and flag expenses outside policy guidelines
• Team Leadership & Training
  • Supervise Accounts Payable Associates and oversee daily departmental operations.
  • Review and manage work performed by offshore AP resources (ExoEdge).
  • Provide coaching, feedback, training, and performance guidance to AP staff.
  • Assist with employee and vendor training on AP processes and systems.
  • Serve as a subject-matter expert and internal resource for AP-related inquiries.
• Process Improvement, Compliance & Reporting
  • Review, improve, and create SOPs and training documentation.
  • Drive automation and efficiency initiatives within AP and P2P workflows.
  • Monitor KPIs, prepare for audits, and maintain compliance with internal controls and policies.
  • Provide internal teams with documentation and support as required.
  • Analyze data and trends using advanced Excel skills to identify risks and improvement opportunities.

Requirements

• 3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.
• Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).
• Advanced Excel skills with the ability to analyze and interpret large data sets.
• Strong understanding of AP controls, compliance, and audit requirements.
• Proven ability to improve processes, implement automation, and scale operations.
• Excellent communication, customer service, and problem-solving skills.
• Self-starter with strong critical-thinking and decision-making abilities.

Pay

$85,000-92,000/year