Accounts Payable Manager

About the role

Intermountain Centers is one of the largest statewide behavioral health and integrated care organizations in Arizona. We are recruiting a career‑minded Accounts Payable Manager to oversee all aspects of the company’s AP function, ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, and payment transactions.

Responsibilities

• Leadership & Management: Supervise, coach, and develop AP staff; manage hiring, training, evaluations, and performance. Establish team goals, KPIs, and productivity standards. Build a culture of accuracy, accountability, customer service, and continuous improvement.
• Accounts Payable Operations: Oversee full‑cycle AP processing (invoice intake, coding, approval routing, payment execution). Ensure compliance with company policies, GAAP, and contractual or grant‑funding requirements. Maintain vendor master data and manage weekly/bi‑weekly payment runs (ACH, check, card, wire). Oversee employee expense reimbursement and corporate credit card programs. Resolve invoice discrepancies, vendor inquiries, and payment disputes.
• Internal Controls & Compliance: Maintain strong AP controls (3‑way match, segregation of duties, vendor verification, approval workflows). Ensure compliance with IRS regulations, including 1099 reporting. Partner with auditors and provide required documentation.
• Systems & Process Improvement: Lead optimization of AP systems, automation tools, and ERP workflows. Champion digital transformation, including electronic invoicing and payment automation.
• Financial Reporting & Close: Prepare AP‑related journal entries, accruals, and reconciliations for month‑end and year‑end close. Produce AP aging reports, cash‑flow impact analyses, and key AP metrics. Collaborate with Procurement, Budgeting, and Accounting on spend management.

Qualifications

• Minimum Education: Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• Minimum Experience: 5+ years of progressive accounts payable experience, including 2+ years supervisory or team‑lead experience.
• Technical Skills: Strong understanding of GAAP and AP best practices; proficiency with ERP systems (e.g., NetSuite, Dynamics, SAP, Oracle, Sage); advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation techniques).
• Soft Skills: Excellent organizational, analytical, and problem‑solving skills; strong communication skills and ability to work cross‑functionally.
• Preferred: Experience in nonprofit, government‑funded, or grant‑funded environments; experience with AP automation tools (e.g., Bill.com, Tipalti, AvidXchange, Concur); knowledge of international payments and multi‑entity environments; certification (CAPA, CMA, CPA, or similar) a plus.

Company / Regulatory Requirements

• Minimum 18 years of age.
• Valid AZ DPS Level I fingerprint clearance card (must maintain valid card throughout employment).
• CPR, First Aid, AED certification, if required (must maintain throughout employment).
• Current, valid Driver’s License and 39‑month Motor Vehicle Report and proof of vehicle registration liability insurance.
• Initial current negative TB test result, if required (Employer provides).

Basic Knowledge, Skills and Abilities

• Comprehension of the English language, verbally and in writing.
• Computer literacy with Microsoft 365 (Word, Outlook, Excel) and ability to utilize Electronic Health Record (EHR).
• Verbal de‑escalation [safety‑care].

Physical Demands

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform. Sufficient physical ability and mobility to work in an office, school or community setting; to stand or sit for prolonged periods; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amount of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard or laptop; and to verbally communicate to exchange information. Ability to provide services in homes or locations in the community which may not be adapted for accessibility. Ability to hear in the normal audio range with or without correction or accommodation.