Accounts Payable Manager

About the role

FIGS is seeking an Accounts Payable Manager to join the finance team. The Accounts Payable Manager will report directly to the Assistant Controller and work closely with multiple teams, including finance, accounting, HR, marketing, production, and operations. This is a cross-functional role, so this person must enjoy working closely with multiple teams.

Responsibilities

• Full ownership of the management of the activities and operations in the accounts payable organization and coaching and mentoring accounts payable staff.
• Ensure all departments adhere to PO rules and work cross-functionally to ensure proper creation, approval and closing of POs.
• Review all payments made outside of Coupa and ensure they are properly recorded to NetSuite.
• Manage vendor relations and the implementation of vendor compliance. Ensure all vendors have provided appropriate documentation and are set up in Coupa accurately prior to payment.
• Analyze invoices and expense reports for accuracy and eligibility for payment. Work with all departments to ensure receipt support is properly entered into Coupa.
• Maintain and develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Manage the weekly payment runs. Ensure timely and accurate payments of vendor invoices and expense reports and maintain accurate financial records and control reports.
• Manage and reconcile the Accounts Payable and Inventory Received Not Billed general ledger.
• Develop and maintain standard operating procedures and documentation for Coupa and Netsuite accounts payable processing to ensure adherence to company guidelines and ensuring compliance with company SOX controls and documentation retention.
• Provide accounting assistance to all teams across the business; respond to any accounts payable questions/concerns as they arise.
• Develop and train new employees and contractors on Coupa and Netsuite, if applicable.
• Prepare monthly invoice accrual journal entries.
• Aid in the monthly close process and communicate within the accounting department.
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Prepare and submit all necessary annual reporting to the Internal Revenue Service including on for 1099.
• Manage the unclaimed funds process including the remittance of unclaimed funds to the various states and ensure compliance with various state regulations.
• Review employee expense reports and receipts in Concur at the end of each month. Ensure that all submissions are in line with policy.

Qualifications

• 5-7 years of experience in accounts payable oversight at a fast-growing company.
• Advanced experience in Coupa including Coupa Pay and InvoiceSmash.
• Strong interpersonal skills for building relationships with various internal teams, external accountants, vendors, and upper management.
• Strong planning and organizational skills to balance and prioritize work.
• A proven track record of improving AP processes.
• E-commerce, consumer products or retail experience, a plus.