Accounts Payable Manager

About the role

The Accounts Payable and Receivable Manager (AP/AR Manager) oversees the day-to-day operations of the accounts receivable and accounts payable functions. This position reports to the Director of Accounting and is required to be on site at the Colburn Downtown Los Angeles campus on weekdays.

Responsibilities

• Supervise team of 2 staff (accounts receivable and accounts payable specialists)
• Update accounts receivable and accounts payable policies and procedures
• Assess and provide recommendations to update internal controls in accounts payable and receivable functions
• Participate in implementation and coding of revenue and expense actuals of performance and event based P&L
• Oversight all accounts receivable activities, including student accounts, box office sales, hall rentals, and donor contributions
• Manage collection activities, including negotiating with past-due accounts on payment plans, and referring accounts to collection agencies
• Oversight preparation of bank deposits, journal entries, and daily cash reports, including AR aging report
• Oversight payments, tax withholding and treaty benefits for international vendors and international students
• Oversight corporate T&E credit card activity, expense report submissions, and compliance
• Preparation and review of AP aging reports
• Respond to AP inquiries from vendors and departments
• Review general ledger account coding
• Perform various reconciliations, including supporting documentation
• Assist the Director of Accounting with the annual financial audit, including preparation of supporting financial documentation and the preparation of lead schedules
• Provide accounting and general support to the Accounting department as needed, including ad hoc projects
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in accounting required
• Prior experience with account receivable and accounts payable
• 3-5 years of management experience
• Self-starter with a proven track record of multi-tasking abilities
• Proficient with Microsoft Office, including Word, Excel (intermediate to advanced skills), and PowerPoint (basic)
• Expertise with various types of accounting software platforms, Blackbaud, Financial Edge, ASAP and student information systems strongly preferred
• Excellent verbal and written communication skills
• Education sector experience preferred including student billing, and/or performance arts venue settlement experience
• Non-profit experience is a plus