Accounts Payable Manager

About the Role

This position is Remote. Responsible for managing the Company’s accounts payable operations, monitoring and analyzing transactions in the general ledger structure to ensure all standard accounting principles are in order. Ensures the accurate and timely processing of all related Company financial information associated with specific accounts payable, following standard accounting principles and best practices. Aligns all accounting policies and processes with Company policies, procedures, key objectives, and regulations.

Day in the Life

• Contributes to strategic planning for accounts payable operations and ensures compliance with federal and state regulations.
• Maintains confidentiality of sensitive or proprietary financial information.
• Acts as a subject matter expert in accounts payable operations and advises internal and external customers.
• Manages and communicates key metrics on accounts payable efficiencies.
• Interfaces with suppliers, service providers, vendors, project management, procurement teams, and internal personnel to resolve inquiries or issues.
• Manages key vendor relationships and correspondence.
• Researches vendor, payment, and invoice discrepancies.
• Reconciles accounts and identifies root causes of discrepancies.
• Investigates and resolves exceptions independently.
• Provides review and input on month-end and year-end closing tasks, including accruals and reconciliations.
• Prepares and distributes ad hoc reports as required.
• Ensures accurate preparation and filing of state sales tax returns related to accounts payable.
• Supports internal and external audits and prepares audit documentation.
• Supports onboarding of newly acquired companies.
• Adapts to changing processes and systems.
• Coordinates problem-solving discussions to address accounting system, staff, and workflow issues.
• Creates and updates processes and tools to improve accounts payable operations.
• Provides hiring, mentoring, and training to staff and co-workers.
• Coaches employees and provides regular performance feedback.
• Cultivates strong working relationships with internal and external customers, reflecting Company core values.
• Utilizes LEAN concepts or continuous improvement methodologies for efficient operations.
• Promotes the Company’s mission, vision, and values through ethical practices and DEI initiatives.

Qualifications

• Bachelor’s degree in business administration, finance, accounting, or related field (or equivalent work experience).
• CPA Certification preferred.
• 5-7 years of experience in accounts payable, preferably in the construction industry.
• Minimum 2 years of experience directly managing people.
• Experience with computerized accounting systems and software.
• Advanced Excel skills for analyzing large data sets and trends.
• Experience handling confidential information securely.
• Demonstrated integrity and dependability.
• Experience establishing budgets and negotiating with external vendors.
• Superior analytical and mathematical skills.
• Ability to read and interpret financial documents.
• Strong business acumen and collaboration with senior leaders in a high-growth setting.
• Excellent verbal and written communication, conflict management, and persuasion skills.
• Critical thinking and problem-solving abilities.
• Skills in hiring, coaching, mentoring, and developing employees.
• Strong leadership, collaboration, teamwork, and interpersonal skills.
• Ability to work with diverse teams.

Travel

Occasional travel may be required.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.