Accounts Payable Manager

This position is Remote.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible. We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future. Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About The Position

Responsible for managing the Company’s accounts payable operations, monitoring and analyzing transactions in the general ledger structure to ensure all standard accounting principles are in order. This position ensures the accurate and timely processing of all related Company financial information associated with specific accounts payable are following standard accounting principles and best practices and ensures all accounting policies and processes are understood and applied, in alignment with all Company policies, procedures, key objectives and regulations.

Responsibilities

• Contributes to strategic planning for the Company as it relates to accounts payable operations and ensures compliance with all federal and state regulations.
• Maintains confidentiality of any financial information deemed to be sensitive or proprietary.
• Act as subject matter expert in accounts payable operations and advises internal and external customers as needed.
• Manages and communicates key metrics on accounts payable efficiencies.
• Interfaces with suppliers, service providers, vendors, project management and procurement teams, and other internal personnel and contacts to address and resolve inquiries or issues as needed.
• Manages key vendor relationships and correspondence.
• Research vendor, payment, and invoice discrepancies.
• Reconcile accounts and identify root causes.
• Investigate and resolve exceptions independently.
• Provides review of and input on accounts payable month-end and year-end closing tasks, including preparation of accruals and reconciliations.
• Prepares and distributes ad hoc reports as required.
• Understands the sales and use tax process as it relates to accounts payable and ensures accurate preparation and filing of all applicable state sales tax returns.
• Supports internal and external audits and prepares audit files/documentation.
• Supports onboarding of newly acquired companies.
• Adapts to changing processes and systems.
• Coordinates problem-solving discussions and actions to address day-to-day issues with accounting system, staff, and general accounting workflow.
• Creates and updates processes and tools to improve accounts payable operations and efficiencies.
• Provides high-quality hiring, mentoring, and training to staff and other co-workers as needed.
• Coaches employees and provides performance feedback regularly.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Requirements

• Bachelor’s degree or equivalent work experience in business administration, finance, accounting, or a related field.
• CPA Certification preferred.
• Minimum 5-7 years of experience in accounts payable, preferably in the construction industry.
• Minimum 2 years of experience directly managing people.
• Experience with computerized accounting systems and software.
• Utilize advanced Excel skills to analyze large data sets and trends.
• Experience working with confidential information and maintaining security of information as required.
• Demonstrated high level of integrity and dependability.
• Experience and skills in establishing budgets and working with external vendors to negotiate purchases.
• Superior analytical and mathematical skills.
• Skills to read and interpret financial documents.
• Strong business acumen and experience collaborating with senior leaders in a high growth, process-oriented business setting.
• Excellent verbal and written communication, listening, conflict management and persuasion skills, and the ability to influence employees at all levels, including senior-level management.
• Demonstrated ability to diagnose problems with critical thinking skills and detail and process orientation, and to drive appropriate solutions with self-initiative and sensitivity.
• Exceptional skills to hire, coach, mentor and develop employees, providing support to build high performing, highly engaged teams.
• Strong leadership, collaboration, teamwork, and interpersonal skills.
• Ability to work with and facilitate diverse work teams.

Schedule

• Occasional travel may be required.

Benefits

• Competitive health insurance options (medical, dental, and vision).
• Robust 401(k) retirement savings plan with employer match.
• Paid time off and holidays.
• Access to wellness programs.
• Professional development opportunities.
• Tuition reimbursement.
• Employee assistance programs.