Accounts Payable Lead, Finance & Accounting

USD 27/hour – Full-Time (37.5+ hours/week), Non-Exempt, Fully Onsite

About the role

The Accounts Payable Lead oversees day-to-day accounts payable operations, ensuring accurate and timely processing of invoices, payments, and corporate credit card transactions. This role provides leadership and guidance to the Accounts Payable team, maintains strong internal controls, ensures compliance with company policies and accounting standards, and collaborates closely with vendors, the procurement team, and the Accounts Payable Manager to resolve payment issues, enhance operational efficiency, and accuracy.

Responsibilities

• Distribute daily workloads, monitor invoice processing, and ensure accurate coding and payment.
• Oversee corporate card workflows, including employee card issuance, compliance, and general ledger reconciliation.
• Support month-end and year-end close activities, including account reconciliations, expense reclassifications, prepaids, and accruals.
• Investigate and resolve three-way matching discrepancies, complex PO issues, and vendor disputes escalated by AP staff.
• Guide and support AP Clerks with system navigation and corporate policy training.
• Prepare weekly aging reports, reconcile vendor statements, and pull documentation for internal and external audits.
• Coordinate payment runs, including ACH, wire transfers, and check processing.
• Record EFT and bank draft payment transactions in the accounting system and maintain accurate payment records.
• Administer check void processing and related financial system updates.
• Monitor stale-dated checks and unclaimed property procedures.
• Provide cross-functional support for cash flow management.
• Serve as a key backup for certain Accounts Payable Manager tasks to ensure business continuity and segregation of duties.
• Coordinate annual 1099 tax reporting to ensure regulatory compliance and timely filing.
• Review claims backup documentation before routing to Grant Accountants for submission.

Requirements

• Excellent interpersonal skills, including strong communication, listening, and a professional attitude.
• Ability to train and develop staff.
• Experience in a non-profit is highly preferred.
• Solid analytical, problem-solving, and critical thinking skills; ability to prioritize tasks in a fast-paced environment.
• Thorough knowledge of accounting concepts, theories, practices, and analysis techniques.
• Proficiency in PC software applications, accounting packages, Microsoft Outlook, and advanced Excel (VLOOKUPs, Pivot Tables).
• Valid driver’s license, access to an automobile, insurance, and willingness to drive off-site as required.

Preferred Skills

• Familiarity with Financial Edge or similar accounting software.
• Ability to extract data from reports.
• Desire to work both independently and as part of a team.
• Strong knowledge of guiding and supporting fellow team members.

Physical Demands

• Regularly required to sit and talk or hear.
• Frequently required to use hands to finger, handle, or feel and reach with hands and arms.
• Occasionally required to stand and walk.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision.

Benefits

• Comprehensive, low-cost healthcare coverage for employees.
• Generous employer 401(k) contributions.
• Employer-covered life insurance.
• Paid vacation time and sick leave.
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays.
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness.

About Jewish Family Service of San Diego

Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing and often life-saving. The organization believes employees are the backbone of the Agency and strives to ensure each employee is treated with dignity and respect.