Accounts Payable Lead

Responsibilities

• Process invoices received from external subcontractors and vendors daily in collaboration with the rest of the Accounts Payable team.
• Ensure all invoices received are valid, code them to the proper project and account, route to the proper employee for approval, and follow up on outstanding/unapproved invoices with internal stakeholders.
• Perform regular reconciliation processes at least monthly by receiving and reconciling vendor statements to invoices received and processed to ensure all payments are valid and made timely to our partners.
• Absorb the vendor setup process, including validating vendor tax and bank information, and ensuring accuracy of inputs into the Company’s accounting system.
• Lead the annual 1099 reporting process.
• Lead the weekly ACH/Check payment process.
• Assist the Assistant Controller in ensuring data quality of all related reports, including timely posting of external invoice activity and punctual responses in regard to questions from internal and external customers.
• Assist the Assistant Controller and Controller with cash forecasting activities.
• Assist the General Ledger Accounting team with research payment activity identified during the Bank Reconciliation process.
• Assist the Assistant Controller and Controller in month-end and year-end activities (example: audits) as needed.
• Assist the Assistant Controller and Controller in other activities as required.

Requirements

• At least a two-year associate’s degree in accounting or finance.
• PREFERRED: Accounting Experience in the A/E/C (Architectural/Engineering/Construction) Industry.
• Experience using BST, Deltek and other similar ERP suites.
• 10+ years of experience within the outgoing cash cycle (accounts payable, treasury/banking).

Qualifications

• Positive attitude, collaborative with multiple people and personalities, and flexible to take on new challenges as they arise.
• Willingness to learn the job role and continually improve processes in collaboration with the rest of the Accounting and Finance team.
• High integrity and personal ethics due to the sensitive nature of the work.

Benefits

• Salary: $33.24 - $36.98 Annual
• Bonus Types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.
• Base Level Benefits: Healthcare, Paid Company and Floating Holidays, Vacation, Sick and Safe Time, Retirement Plan.