Accounts Payable Director

About the Role

Responsible for managing large functional team(s) in the creation, execution, and refinement of accounts payable, business processes, and other finance and accounting-related activities.

Responsibilities

• Oversee all accounts payable improvement initiatives and related projects, including ERP, integration of acquisitions and new locations, and other system upgrades.
• Collaborate with IT department to ensure maximum use of technology to implement the most efficient business process.
• Serve as the accounts payable business partner to executive leadership.
• Responsible for financial oversight of complex accounts payable functions and processes including support to multiple business units.
• Assure team supports accounts payable and related business processes.
• Assure team provides internal and external customers with accurate and timely data to support strategic decision-making and compliance.
• Oversee accounts payable staff, managers, and third-party vendors to ensure proper assignments and performance metrics. Act as subject matter expert for the staff to assist in resolving high-priority invoice processing issues.
• Oversee the daily payments of the department including check run review, ePayables, EFT transactions, Viewpost, and check payments.
• Manage month-end and year-end processes including verification of payments, processing accruals, clearing invoice backlog, and working with vendors and departments to resolve outstanding payments and invoicing issues.
• Ensure timely and accurate filing of 1099 and 1098 forms with the Internal Revenue Service.
• Develop and oversee accounts payable dashboard and performance metrics to ensure the streamlining of daily and monthly tasks and increase the overall efficiency of the department.
• Confer with supply chain management and other departments on all vendor billing issues. Seek their input and participation in accounts payable vendor campaigns and feedback surveys.
• Conduct an annual survey of vendors to obtain feedback on customer service. Develop and implement action plans in response to survey findings.
• Collaborate with other departments to identify areas of alignment and pursue joint projects or initiatives directly or indirectly pertaining to accounts payable.
• Collaborate with business partners in designing supplemental training, customer support, and accounts payable campaigns to help reinforce policies and improve processes.
• Responsible for the achievement of team critical success factors, which include anticipating and meeting customer requirements, accuracy and high quality of work product, and achievement of cost-effective results.
• Responsible for continuously improving internal processes by seeking and implementing innovative ways to improve the quality of the accounts payable systems by using new technology.
• Develop team members into a highly effective and flexible team able to meet customer needs with accuracy and a high-quality level of work product.
• Establish policies and procedures, internal controls, standards, and objectives in coordination with the vision and goals of Orlando Health.
• Manage various human resource functions including hiring, work assignments, coaching plans, and performance counseling.
• Maintain reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA, and other federal, state, and local standards.
• Optimize the organization’s capture of negotiated discounts and rebates. Work with supply chain in identifying opportunities to negotiate additional payment discounts.
• Maintain compliance with all Orlando Health policies and procedures.
• Possess effective communication and interpersonal skills. Required to effectively communicate complex transactions to a wide variety of audiences through verbal and written presentations.
• Assume responsibility for professional development and continuing education.
• Complete all mandatory education.
• Ability to manage large projects and oversee leadership of cross-functional teams.

Requirements

• Master’s degree in Finance, Business Administration, Accounting, or related field. A Bachelor’s degree in Finance, Business Administration, Accounting, or related field and five (5) years of directly related work experience may substitute for the Master’s degree (in addition to the requirements listed in the Experience section).
• Five (5) years of experience in a large multi-billion-dollar, high-volume, busy accounts payable department.
• Five (5) years managing employees.
• Computer experience required with an emphasis on Accounts Payable systems.
• Certified Public Accountant (CPA) preferred (not required). Prior attainment of CPA may substitute for the Master’s degree requirement.