Accounts Payable Coordinator

Duties And Responsibilities

• Administers invoice processing, including managing workflows timely and accurately, posting approved invoices into Yardi system, tracking invoices held for payment, and follow up reporting to appropriate managers.
• Ensures bills are entered correctly, such as accurate entries of company, job cost code and amount.
• Ensures all signed checks and remittance advices are mailed out promptly.
• Works with Development Accountant and Controller to address cash shortages.
• Sets prompt payment of all mortgages, interest, note payments, real estate taxes, special assessments, utility bills, and business taxes.
• Responds promptly and courteously to all vendor requests and calls regarding payment information.
• Works with vendors on billing errors, missing information, etc.
• Reconciles vendor statements.

Performance Metrics

• Workflows are kept current with accurate information.
• Posting of approved payables timely.
• Accuracy of vendor information.
• Positive department feedback from internal and external customers.
• Able to maintain performance at a high level during challenging situations.
• Expert in multi-tasking and triaging prioritization.
• Excellent analytical and organization skills.
• Strong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externally.

Required Education and Experience

• High School diploma or equivalent.
• 2 or more years’ experience in accounts payable required.
• Real Estate experience preferred.
• Experience utilizing Yardi software preferred.