Accounts Payable Coordinator

About the role

We are seeking an exceptional Accounts Payable Coordinator to join our Accredited Labs team. This is a unique opportunity to be part of a fast-growing organization and have a direct impact by partnering with our Accounting Supervisor to support the company's continued growth. The ideal candidate will have extensive knowledge of accounts payable processes, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This position is based in Dallas, Texas and is considered hybrid, requiring at least three days per week in the office.

Responsibilities

• Partner with the Accounting Supervisor and AP Coordinator to ensure accurate and timely processing of invoices, expense reports, and payments.
• Review and process a high volume of vendor invoices and payments across multiple locations and entities while ensuring compliance with company policies.
• Review and reconcile vendor statements and promptly resolve discrepancies.
• Collaborate with purchasing and receiving teams to address and resolve vendor invoice and payment issues.
• Review past-due invoices and work directly with vendors to resolve payment concerns.
• Prepare and process bi-weekly, monthly, and quarterly payment runs while adhering to cash flow requirements.
• Maintain positive vendor relationships and respond to inquiries professionally.
• Support month-end close activities and assist with audits as needed.
• Partner with the Accounting Supervisor to improve accounts payable processes.
• Identify and implement process improvements to increase efficiency and accuracy.
• Assist with the development and enhancement of accounts payable policies and procedures.

Qualifications

• 2+ years of Accounts Payable experience.
• 1+ year of NetSuite experience.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Proven experience processing accounts payable transactions.
• Experience managing a large vendor base and high transaction volume.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Nice to Have

• Experience supporting multiple entities or locations.
• Experience identifying and implementing process improvements within Accounts Payable operations.
• Experience working in a growing or multi-site organization.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match Plan
• Company-Paid Life Insurance
• Paid Time Off (PTO)
• Paid Holidays
• Company-Provided Equipment

About Us

Accredited Labs is a trusted provider of accredited calibration services. Our expertise in precision calibration is marked by innovation, quality, and a commitment to customer satisfaction. We are a network of calibration companies that blends local relationships with the reliability and resources of a national brand. We partner with established regional labs known for their strong community roots and long-standing customer trust and empower them with top-tier infrastructure and ISO/IEC 17025 accreditation. Whether onsite or in-lab, we maintain the personalized service customers depend on while delivering a consistent, compliant experience across every location.

Equal Opportunity Employer

Accredited Labs is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.