Accounts Payable Clerk (Judiciary Clerk 3 Unclassified)

About the Role

When you come to work for New Jersey Judiciary you will join an 8,500-member team that operates with the highest standards of independence, integrity, fairness, and quality service. You will be engaged with work that has purpose, meaning, and makes a difference in the lives of the public we serve. The Judiciary workforce improves the lives of countless individuals and families every day, addressing issues such as bail reform, marijuana decriminalization, and recovery court.

We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

Pay

The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B.

• For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
• For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
• Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

Responsibilities

• Complete a three-way match process of purchase orders, invoices, and packing slips for accuracy and completeness.
• Prepare payments to be processed to vendors and other State agencies on a timely basis in accordance with established policies and procedures.
• Reconcile vendor accounts by verifying payments and comparing to balances.
• Enter data into computerized accounting and purchasing systems (NJCFS, NJSTART & ePP1).
• Correspond with vendors and respond to inquiries related to payment status.
• Identify, communicate, and resolve billing and invoice discrepancies.
• Maintain tracking systems for payments.
• Interact with all levels of Judiciary staff.

Regular and predictable physical presence at the worksite is an essential function of this position.

Requirements

• One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts, and/or scheduling meetings or appointments.
• Ability to use a keyboard (no minimum speed required).

Schedule

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high-speed home internet access and install a multifactor authentication app on your phone or tablet.

Supplemental Information

Physical Ability

• For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending, and reaching.
• For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds.

Driver's License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Background Check

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Exemptions may be requested from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Skills

Experience in using the following systems would be helpful:

• New Jersey Comprehensive Financial System (NJCFS)
• New Jersey State of the Art Requisition Technology (NJSTART)
• Electronic PP1 System (ePP1)