Accounts Payable Clerk - Corporate - Scottsdale, AZ

About the role

Join our family at Homeowners Financial Group and you can take advantage of our great benefits. We foster a "family" environment, give back to the community through dozens of charities, and love what we do!

Responsibilities

• Reviews and verifies invoices and their accompanying payment requests to ensure compliance with company guidelines including proper authorization, accuracy, and reasonableness of the charge code
• Prepares invoice batches and inputs in the accounts payable module of the financial information system on a daily basis to ensure payments are processed in time for weekly and monthly deadlines
• Creates vendor records and manages W9 and 1099 information
• Reviews employee travel claims and expense reimbursements to ensure accuracy and completeness of justification in compliance with Homeowners Travel, Advertisement and Marketing, and all other applicable policies
• Prepares journal entries to record cost allocation or adjustments in the financial system
• Responds to inquiries from suppliers, consultants, clients, and employees regarding the status of their payments
• Processes void payments
• Reviews invoice numbers, dates, descriptions, and vendors for accuracy
• Resolves past due balances on any invoices to be manually entered
• Enters all manual invoices, including intercompany bill-backs, management fees, utilities, mortgages, insurance, and property taxes
• Distributes payments and cuts and mails checks
• Processes a variety of checks including emergency, investor, and payroll
• Matches all invoices to checks cuts
• Scans all paid invoices to appropriate network folder
• Resolves account discrepancies and responds proactively
• Participates in Homeowners internal meetings and required trainings
• Maintains a professional image and demonstrates an understanding of and follows all Homeowners Policies and Procedures

Requirements

• A High School Diploma or equivalent required
• A minimum of 2 years of Accounts Payable experience required
• A minimum of 1 year of mortgage industry related experience preferred
• Strong knowledge of accounting software required
• Knowledge of QuickBooks and Paylocity preferred
• Proficient PC skills to include Excel, Word, and Microsoft Outlook
• Excellent written and verbal communication skills
• Strong customer service skills to internal and external customers
• Ability to develop positive relationships
• Exceptional organization and time management skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Must be able to implement written procedures
• Independent, self-starting, team player with a positive attitude