Accounts Payable Clerk (Contractor)

Job Summary

The Accounts Payable (AP) Clerk is responsible for the daily processing and management of the company’s outgoing payments and financial obligations. This role ensures that all invoices are accurate, properly authorized, and paid in a timely manner.

Key Responsibilities

• Invoice Processing & Payments
• Review and verify invoices and check requests for accuracy and proper coding.
• Perform 3-way matching (matching purchase orders, receiving reports, and invoices) to ensure data integrity.
• Prepare and process weekly payment runs, including ACH, wire transfers, and physical checks.
• Maintain and update vendor files, including W-9 collection and contact information.
• Financial Record Keeping
• Enter financial transactions into the accounting system with high accuracy.
• Reconcile monthly vendor statements and research any discrepancies or outstanding balances.
• Absorb the month-end closing process by ensuring all expenses are recorded in the correct period.
• Organize and maintain digital and physical financial records for audit readiness.
• Communication & Compliance
• Act as the primary point of contact for vendor inquiries regarding payment status.
• Review and process employee expense reports, ensuring compliance with company travel and entertainment policies.
• Absorb the preparation of 1099 forms at year-end.
• Collaborate with the procurement and receiving departments to resolve billing issues.

Requirements

• Qualifications & Skills:
• Education & Experience
• A high school diploma or equivalent required; an Associate’s degree in Accounting or Finance preferred.
• 1–3 years of experience in an accounts payable or general clerical accounting role.
• A solid understanding of Basic Accounting Principles (GAAP).
• Technical Skills
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, and data entry).
• Experience with ERP software (e.g., NetSuite, SAP, QuickBooks, or Microsoft Dynamics).
• A high level of accuracy and speed in 10-key data entry.
• Soft Skills
• Attention to Detail: Ability to spot errors in high volumes of data.
• Organization: Proven ability to meet strict deadlines and manage multiple priorities.
• Communication: Professional verbal and written skills for interacting with vendors and internal stakeholders.
• Integrity: Discretion when handling confidential financial information.

Pay

The hourly pay for this position ranges from $24.00 to $28.00 depending on relevant skills, competencies, experience, and education.