Accounts Payable Clerk

Responsibilities

• Handle a large weekly flow of accounts payable transactions, including utility invoices for numerous communities, while ensuring timely and precise processing.
• Review, code, and route invoices correctly using established cost centers and utility-related cost codes before submission for payment.
• Use Metaviewer to support invoice intake, validate populated fields, and confirm payment data is accurate prior to processing.
• Prepare check requests, organize payment documentation, and coordinate check distribution and mailing activities.
• Assemble the weekly payment register, verify supporting details, and route it for approval before final processing.
• Aid with light journal entry work during month-end close, including basic debit and credit activity tied to accounts payable.
• Maintain vendor records by setting up new suppliers, updating files, and organizing invoice documentation for audit readiness.
• Investigate past-due balances, resolve payment discrepancies, and communicate with internal partners or vendors to clear outstanding issues.
• Monitor utility account transfers or service cutoffs related to closed homes and ensure changes are processed without delay.
• Manage open payables, void activity, and related recordkeeping while meeting weekly deadlines and month-end timelines.

Requirements

• Proven experience in high-volume accounts payable processing, preferably handling hundreds of invoices each week.
• Familiarity with invoice coding, including the use of cost centers and cost codes.
• Experience processing check runs, check requests, and payment support documentation.
• Ability to reconcile vendor statements and research invoice or payment discrepancies independently.
• Proficiency with accounts payable systems, including experience with JD Edwards EnterpriseOne or similar accounting software.
• Strong attention to detail, organization, and the ability to manage multiple deadlines in a fast-paced environment.

Skills

• High volume accounts payable processing
• Invoice coding
• Journal entries
• Check run management
• Vendor record maintenance
• Payment discrepancy resolution
• Utility account monitoring
• Open payables management

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Lifetime disability insurance
• Life insurance

Pay

Compensation and benefits are competitive and depend on experience and qualifications.

Schedule

The schedule for this role is typically full-time, but may vary based on project needs.