Accounts Payable Clerk

About the role

This role focuses on high-volume invoice handling, vendor communication, and day-to-day payable support while helping maintain accurate financial records. The ideal candidate is comfortable working with detailed transactions, using Excel for reporting, and ensuring timely, accurate payment processing.

Responsibilities

• Manage a steady flow of vendor invoices, entering and reviewing approximately 30 to 40 batches with accuracy and attention to detail.
• Communicate with suppliers to resolve billing questions, clarify discrepancies, and support timely payment completion.
• Assist with purchasing-related payable activities by matching invoices to supporting documentation and internal records.
• Reconcile vendor statements against internal accounts to identify variances and correct outstanding issues.
• Prepare and maintain expense tracking reports in Excel to support visibility into payment activity and account status.
• Code invoices correctly and ensure transactions are entered into the appropriate accounts and systems.
• Support check run preparation and other payment processing tasks in alignment with established deadlines.
• Use accounting platforms such as Oracle, QuickBooks, or SAP to maintain payable records and update transaction information.

Qualifications

• Experience in accounts payable, including invoice entry, coding, and payment support.
• Ability to reconcile accounts and verify vendor statements with a high level of accuracy.
• Proficiency in Microsoft Excel for data entry, tracking, and basic reporting.
• Strong data entry skills and comfort handling high-volume transaction processing.
• Familiarity with check runs and general accounts payable procedures.
• Effective communication skills for coordinating with vendors and internal teams.

Preferred skills

• Experience working with accounting systems such as Oracle, QuickBooks, or SAP is preferred.