Accounts Payable Clerk

Responsibilities

• Manage a large volume of incoming invoices by reviewing, coding, and entering them accurately within established deadlines.
• Evaluate subcontractor payment requests and confirm that supporting records are complete before processing.
• Reconcile invoices against purchase-related documentation through two-way matching to help ensure payment accuracy.
• Assist with scheduled and occasional check disbursement activities while maintaining proper payment controls.
• Keep vendor files up to date, including tax forms, insurance certificates, and other required compliance documents.
• Help monitor workers’ compensation and subcontractor documentation requirements to support internal compliance standards.
• Communicate with vendors, subcontractors, and internal teams to research discrepancies, answer payment questions, and resolve outstanding issues.
• Record and maintain accounts payable transactions in QuickBooks Desktop and use Excel to track payment activity and reporting data.

Requirements

• At least 1 year of hands-on experience in accounts payable or a closely related accounting support role.
• Ability to process invoices accurately in a high-volume environment while meeting deadlines.
• Familiarity with QuickBooks Desktop is preferred.
• Working knowledge of subcontractor billing, workers’ compensation records, certificates of insurance, and W-9 documentation is strongly preferred.
• Basic Microsoft Excel skills for tracking, organizing, and reviewing data.
• Strong attention to detail with a high level of accuracy in financial recordkeeping.
• Ability to stay organized, prioritize competing tasks, and work effectively in a fast-paced environment.

Qualifications

The ideal candidate brings strong organizational skills, clear communication, and the ability to handle invoice activity with consistency and care.