Accounts Payable Clerk

About the role

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor and subcontractor invoices across PSI and its related entities. This role is the first line of defense on company spend.

Responsibilities

• Clear the AP invoice inbox and Incoming Documents queue daily, ensuring no invoice sits unaddressed.
• Enter, code and route vendor and subcontractor invoices in Acumatica, matching invoices to purchase orders and receipts.
• Review and resolve invoices in rejected, on-hold and balanced status daily, documenting notes on any invoice with an issue.
• Process purchase order requests and tie POs to the corresponding bills.
• Review vendor statements MONTHLY as received and request any missing invoices.
• Support subcontractor compliance — lien waivers, insurance certificates and required documentation prior to payment.
• Support the weekly check run — assemble subcontractor and vendor payment requests and confirm payment on all invoices listed.
• Follow up with approvers on delayed approvals; send recurring reminders for bill approval and credit card coding.
• Correspond with vendors on invoice discrepancies, short pays and debit adjustments.
• Assist with check runs and processing.
• Assist with vendor set-up and credit applications.
• Ensure all invoices are entered and approved by month-end deadlines, and support the AP portion of the close.
• Maintain organized, audit-ready AP records and support documentation requests.
• Perform ad hoc requests as assigned.

Requirements

• A high school diploma or equivalent required; coursework or degree in Accounting or a related field is a strong plus.
• 3-5 years of accounts payable or general accounting experience; construction or trade contractor experience strongly preferred.
• Working knowledge of the AP cycle — three-way match, coding to job and cost code, and payment terms.
• Experience with a large ERP; Acumatica experience is a significant plus.
• Exposure to Procore, Divvy, or GCPay is a plus.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Highest standards of accuracy and precision; strong data entry skills and attention to detail required.
• Exceptional organizational skills, including compiling, sorting and amending documents.
• Strong sense of discretion with confidential vendor, subcontractor and financial information.
• Ability to self-direct, manage a daily queue, and meet non-negotiable weekly and month-end deadlines.

Qualifications

• Excellent attention to details — able to catch small errors and consistently produce work with nearly 100% accuracy; focus on quality.
• Team Player — we over me mentality; considers how actions will impact the whole group.
• Effective Communicator — strong in both verbal and written modes; professional with vendors and internal partners alike.
• Flexible — understands shifting business priorities and pivots easily to change.
• Continuous Improvement — displays a personal desire to learn and grow; contributes new ideas to the company for improvement.

Skills

• Attention to detail
• Data entry
• Organizational skills
• Microsoft Office proficiency
• Communication skills
• Attention to detail
• Flexibility
• Continuous improvement

Benefits

• Competitive base salary with bonus potential
• Medical, dental, vision, life and accident insurance
• Participation in a 401K program
• Bonuses
• Paid holidays
• PTO program

Pay

• Competitive base salary with bonus potential

Schedule

• Full-time