Accounts Payable Clerk

Primary Function The Accounts Payable Clerk supports the accurate and timely processing of vendor invoices and related accounts payable records. This role verifies invoice information, confirms required approvals and supporting documentation, and applies authorized general ledger and cost coding in accordance with company policies and procedures. The Accounts Payable Clerk coordinates with vendors, project managers, purchasing personnel, operations staff, and the Accounting and Treasury teams to resolve routine discrepancies and support efficient payment processing. Responsibilities Process vendor invoices, expense reports, and payment requests accurately and in a timely mannerVerify invoice information and ensure proper general ledger and cost coding in accordance with company policies and proceduresMatch invoices to purchase orders and supporting documentation, as applicableReview supplier statements and assist in resolving invoice discrepancies and payment issuesMaintain accurate accounts payable records and supporting documentationAssist with the accounts payable approval workflow by following up on outstanding approvals and ensuring timely processingReconcile accounts payable transactions and investigate discrepancies as neededAssist with accounts payable month-end closing activities by preparing supporting documentation, reconciling assigned vendor accounts, and researching outstanding itemsCoordinate with Controller regarding payment schedules and vendor payment processingPrepare and maintain vendor files, including tax documentation and payment informationProvide supporting accounts payable documentation for monthly and quarterly sales tax filings, as assignedMaintain historical financial records in accordance with company record retention policiesSupport internal and external audits by providing requested documentation and schedulesPerform special projects and other duties as assigned Requirements And Skills Working knowledge of accounts payable procedures, invoice processing, account coding, and general accounting principlesStrong organizational and time-management skills with the ability to manage multiple priorities and meet deadlinesAttention to detail and accuracy in data entry and financial recordkeepingEffective verbal and written communication skills when interacting with vendors and internal stakeholdersProficiency in accounting software systems and Microsoft Office Suite, particularly ExcelAbility to identify and resolve discrepancies related to invoices, payments, and vendor accountsUnderstanding of basic financial controls and compliance requirements related to accounts payable processesAbility to maintain confidentiality and handle sensitive financial information Education Highschool diploma or equivalent required. Associate Degree in Accounting, Business Administration, Finance or related field preferred. One (1) year of accounts payable, accounting, bookkeeping, or related financial experience required; two (2) or more years preferred. Must be proficient in Microsoft Word, Excel, Outlook, etc.