Accounts Payable Clerk

ESSENTIAL DUTIES

• Complete payments and controls expenses by receiving, processing, verifying, clarifying, and reconciling invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Correspond with real estate department to obtain appropriate approvals for invoices.
• Correspond with vendors and respond to inquiries.
• Process bill pays for all utilities and/or accounts set up for the bill pay service.
• Ensure credit is received for outstanding memos.
• Issue stop-payments or purchase order amendments.
• Reimburse employees by preparing checks related to expense reports.
• Obtain W-9s from vendors and prepare 1099s for vendors.
• Aid with reporting and month-end closing.
• Maintain a good electronic filing system for all records and information.
• Work on any additional schedules/projects assigned by management.
• Maintain confidentiality of organizational information
• Accomplish accounting and organization mission by completing related results as needed.

EDUCATION

• High school diploma or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus

EXPERIENCE

• Must have at least one (1) years’ experience in Accounting, preferably in accounts payable/receivable.

SKILLS

• Attention to detail
• Thoroughness
• Organization
• Communication & confidentiality
• Analyzing information
• Accounting
• Vendor relationships
• PC proficiency
• Data entry skills
• General math skills

LICENSES/CERTIFICATIONS

• Must have a current Texas driver’s license and a satisfactory driving record.

PHYSICAL REQUIREMENTS

• Must be able to perform the following physical activity on a frequent to constant basis:
• Sit for long periods of time.
• Lift 10–20 lbs. of files, plans, office supplies, or similar items.
• Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer.
• Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or.
• Walk short distances on slippery, even, and/or uneven surfaces.
• Stand, bend, stoop, kneel, crouch, twist, turn, or crawl.

WORKING CONDITIONS

• Majority of work is performed in an office atmosphere located inside a building with no hazardous or significantly unpleasant conditions.
• May require infrequent job site visits involve performing work in outdoor weather conditions with exposure to extreme cold, heat, and noise depending upon project site.
• May travel locally during the workday.

OTHER REQUIREMENTS

• Must be able to:
• Adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance.
• Follow and exchange basic instructions, information, and guidelines.
• Make decisions based on experience or knowledge with minimal supervision.
• Participate in training and development opportunities offered to maintain construction-related software and safety knowledge.
• Adhere to and perform functions according to company and OSHA safety guidelines.
• Maintain regular, timely, and predictable attendance.
• Represent the company in a professional manner to callers and visitors.