Accounts Payable Clerk

Key Responsibilities

• Enter and process vendor invoices within Sage PaperlessMatch invoices to match with purchase orders and receiving documentation.
• Identify and resolve discrepancies in collaboration with Purchasing and internal teams.
• Ensure invoices are properly coded, documented, and recorded accurately.
• Pull invoices directly from key vendors (e.g., Ferguson, Winnelson, etc.).
• Compare vendor statements to system records and resolve missing or outstanding invoices.
• Communicate professionally with vendors regarding invoices, discrepancies, and payment status.
• Maintain organized invoice records and ensure proper document storage.
• Verify that scanned invoices are complete and accurately filed in the system.
• Perform re-scanning or documentation updates as needed.
• Maintain consistency and accuracy in all AP records and supporting documentation.
• Develop a strong understanding of the accounts payable workflow and processes.
• Support continuous improvement of AP processes through identifying inefficiencies or discrepancies.
• Assist with special projects and additional accounting tasks as assigned by management.

Core Competencies & Skills

• Communication & Collaboration: Communicate effectively across departments and with external vendors, build positive working relationships with internal teams and stakeholders.
• Attention to Detail & Accuracy: Maintain a high level of precision in data entry and financial processing, ensure all work is completed accurately and in a timely manner.
• Problem Solving & Critical Thinking: Identify discrepancies and resolve issues independently or escalate appropriately, evaluate information and determine appropriate actions to support resolution.
• Organization & Time Management: Manage multiple priorities in a fast-paced environment, meet deadlines while maintaining quality and accuracy.
• Adaptability & Continuous Learning: Apply new information to improve processes and outcomes, demonstrate flexibility in a dynamic, high-volume work environment.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program.
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
• Financial Benefits: 401(k) retirement savings plan.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of experience in accounts payable or related accounting functions.
• Construction or project-based accounting experience preferred.
• Strong proficiency in Microsoft Excel and Office Suite.
• Experience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferred.
• Demonstrated ability to maintain a high level of confidentiality.

About Legence

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.