Accounts Payable Clerk

About the role

The Accounts Payable Clerk manages vendor invoices by receiving, coding, and processing them for timely payment. This position requires strong communication with vendors to maintain positive relationships and ensure accurate invoice processing.

Responsibilities

• Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.
• Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.
• Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.
• Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.
• Responding to vendor inquiries regarding invoice status, payment issues, and account balances.
• Maintaining organized records of invoices, purchase orders, and payment documents.
• Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Requirements

• Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process.
• High school diploma or equivalent.

Skills

• Strong attention to detail: Essential for accurately verifying invoice information and identifying errors.
• Numerical proficiency: Ability to perform basic math calculations and understand financial data.
• Organizational skills: Efficiently managing a high volume of invoices and maintaining accurate records.
• Computer literacy: Proficiency in accounting software for data entry and report generation.
• Communication skills: Effectively interacting with vendors and internal departments to resolve issues.
• Knowledge of accounting principles: Understanding basic accounting concepts like debits, credits, and general ledger.