Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk (AP) supports the organization's daily financial operations by processing accounts payable transactions, assisting with payroll processing, reconciling vendor statements, verifying invoices, and ensuring vendors and employees are paid accurately and on time. The role requires strong attention to detail, confidentiality, and knowledge of accounting and payroll practices.

Job Duties

• Monitor the Accounting inbox to receive and review requests for payment or assistance.
• Enter invoices, prepare, and issue payments to vendors, ensuring timely and accurate payments.
• Aid with payroll processing to ensure employees are paid accurately and on scheduled payroll dates.
• Review payroll-related documentation for completeness and accuracy while maintaining confidentiality of employee information.
• Aid in researching and resolving payroll discrepancies and responding to payroll-related inquiries as assigned.
• Keep accurate records of payments, vendor files, and other relevant documents.
• Aid in the preparation of financial reports and statements related to accounts payable.
• Charge expenses to accounts and cost centers by analyzing invoice or expense reports.
• Assist in verifying and resolving purchase order, contract, invoice, reimbursement, or payment discrepancies and documentation.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Balance out all payables each day and assist in preparing daily and monthly reports.
• Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data and balancing vendor and expense statements.
• Perform other duties as assigned.

Qualifications

• GED required; Associates preferred.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP and advanced formulas. Experience with Excel Macros is strongly preferred.
• 2–5 years of equivalent work experience in accounts payable and payroll support within a finance environment. FQHC experience a strong plus.
• Working knowledge of payroll processes and payroll regulations required.
• Ability to work autonomously in a challenging environment.
• Exceptional verbal and written communication skills with a strong emphasis on customer service.
• Excellent time management, follow-through, and organizational skills.
• Some knowledge of Hybrent, Sage, EHR systems and billing software, Centricity and Epic a plus.